This job listing has expired and the position may no longer be open for hire.

Sales & Service Administrator at Carl Zeiss, Inc. in Pleasanton, California

Posted in Other 30+ days ago.

This job brought to you by America's Job Exchange

Type: Full Time

Job Description:



Step out of your comfort zone, excel and redefine the limits of what is possible. That s just what our employees are doing every single day in order to set the pace through our innovations and enable outstanding achievements. After all, behind every successful company are many great fascinating people.


* Handle internal and external customer inquiries.

* Create quotes and process customers purchase orders.

* Liaise with HQ to coordinate shipments and prepare shipping documentation.

* Handle purchase order collection and customer invoicing via web based portals.

* Monitor status of new sales and follow-up with appropriate departments.

* Maintain tracking of sales inventory, including demo inventory.

* Process returns, exchanges and cancellations.

* Arrange transportation and return of product.

* Track shipments to ensure timely arrival.

* Monitor daily operations of service business including requests from technicians, warehouses, customers and vendors via phone calls and emails using shared mailboxes.

* Monitor technician service order activity assure timely completion and closure. Ensure proper part consumption; hours booked and billable items.

* Perform data entry for inventory transactions and warehouse reconciliations.

* Issue purchase orders to factory and vendors to ensure all parts consumed are replaced as appropriate. Create Replacement and Low Inventory Purchase Orders. Handle goods receipts and adjustments in Clearview and SAP. Generate open PO report weekly to monitor replacement order activity.

* Issue quotations for billable and non-billable labor and parts. Process customer purchase orders in SAP/CRM (using appropriate profit centers). Submit orders to the warehouse portal and ensure timely delivery of spare parts and consumables for technician and customer needs.

* Research all return orders and create commercial invoices based on import documents and approval from trade compliance; help assure proper replacement for warranty/early failure/DOA parts.

* Liaise with Warehouse, Headquarters, and Field Service Representatives to achieve a 2-day turnaround on all Return Orders.

* Customs clearance support to our broker and carriers.

* Track national and international shipments and review carrier invoices for appropriate charges.

* Organize shared folders and mailbox.

* Handle administrative tasks of the department (mail distribution, supply orders etc)


* Attention to detail

* Strong organizational and communication skills.

* Ability to prioritize tasks based on daily business demands.

* Prior experience with inventory coordination and logistics.

* Prior experience in a service administration and call center environment.

* Proficient in MS Office (Excel, PowerPoint, Word, Outlook)

* Knowledge of SAP and SAP CRM.

* Bachelor s Degree preferred.

* Minimum of 3 years experience in a similar or complimentary position.

* Comfortable working in professional, hands on environment.

In a spacious modern setting full of opportunities for further development, ZEISS employees work in a place where expert knowledge and team spirit reign supreme. All of this is supported by a special ownership structure and the long-term goal of the Carl Zeiss Foundation: to bring science and society into the future together.


Diversity is a part of ZEISS. We look forward to receiving your application regardless of gender, nationality, ethnic and social origin, religion, philosophy of life, disability, age, sexual orientation or identity.

Apply now! It takes less than 10 minutes. Online Application

ZEISS is an EEO/AA/M/F/Disabled/Veteran Employer