Security Administrator/Prog Ass't I at Olgoonik in Arlington, Virginia

Posted in Other 20 days ago.





Job Description:

Olgoonik is an Equal Opportunity Employer EEO AA M/F/Vet/Disability

Overview:

This position is on a task order under Olgoonik's Security Consulting Services contract with the Department of State (DOS). The position is located in the DOS Office of Dignitary Protection/ Visa and Passport Analysis Unit, The elected individual will perform a variety of operational, administrative and coordination duties, will provide general administrative support and maintain various administrative reports.

Primary Responsibilities:
  • Provide general administrative support to the Dignitary Protection program office Visa and Passport Analysis Unit
  • Provide data entry, extraction, analysis and reporting for various databases currently in use, under development, or planned for the various functions of the program office, including assisting in establishing production databases for operational systems as required.
  • Assists with document processing and writing support for the administrative and program activities.
  • Maintain files of sensitive and classified documents and post changes to required materials.
  • Assist in the preparation, coordination, delivery and follow-up actions on assigned program operations.
  • Assist with creation of flow charts, spreadsheets, and documents as assigned.
  • Maintain file organization.
  • Provide administrative support for status reports, briefing presentations, and special projects.
  • Assist with preparation of charts, tables, graphs, and diagrams to assist in tracking and reporting program activities.
  • Assist in the preparation of all reports and tracking documents to include budgets, monthly reports, and personnel tracking, etc.
  • Perform other duties as assigned.

Supervisory Responsibilities:

N/A.

Education and/or Experience:
  • Must be a US Citizen and possess or be able to obtain/maintain a minimum SECRET clearance.
  • Undergraduate degree and 0-1 years specialized office experience preferred OR High School diploma or GED equivalent and 3 years of specialized administrative experience.
  • Specialized experience includes office management, expense tracking, review of executive-level correspondence, database administration, financial and project status tracking, and reporting, monthly reports, and maintaining operating procedures.
  • Attention to detail, strong follow-through skills, and ability to maintain confidentiality.
  • Must have excellent organizational skills and the ability to work in a fast-paced environment and meet deadlines.

Knowledge, Skills, and Abilities:
  • Attention to detail, strong follow-through skills, and ability to maintain confidentiality.
  • Must have excellent organizational skills and the ability to work in a fast-paced environment and meet deadlines.
  • Must be proficient with Microsoft Word; have basic skills with Excel and PowerPoint, and other database software experience desired.
  • Must possess strong editorial, clerical and analytical skills and the willingness to learn any specific program requirements of the position.
  • Reliability, flexibility, maturity, and the ability to interact with all levels of personnel and departments within the Department of State.

Certificates, Licenses, Registrations:

N/A

Security Clearance:

TOP SECRET Clearance Level Required
  • Must have a current US Government TOP SECRET Personnel Security Clearance
  • Must have a current US Government Single Scope Background Investigation (SSBI) (less than 4-1/2 years old) or be able to successfully complete a U.S. government administered Single Scope Background Investigation.
  • Must be a U.S. Citizen.
  • Must be eligible for and able to obtain and maintain required Security Clearance/access approvals.

Physical Demands:

The physical demands that will be required inside the workplace and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.

Travel:

Travel could be required on occasion.

Work Environment:

Standard office environment working with other contractor personnel co-located with State Department personnel.