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Administrative Assistant at Public Health Foundation Enterprises, In in City of Industry, California

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time





Job Description:

Heluna Health is a not-for-profit 501(c)(3) agency dedicated to improving the health and well-being of communities. It is the nation’s premier catalyst for optimizing population health outcomes.

The Administrative Assistant coordinates training, manages scheduling and performs a variety of clerical and administrative tasks. The selected individual must have the ability to interact with staff (at all levels) in a fast paced environment, remaining flexible, proactive, resourceful and efficient and be able to provide excellent internal and external customer service.

This is a temporary, grant-funded, full time, benefited position. This role is currently work-from-home and may require moving to the office environment after the COVID-19 restrictions are lifted.

ESSENTIAL FUNCTIONS


  • Verifies volunteers’ skills, availability, and program requirements. 

  • Schedules, coordinates, and assigns volunteers. 

  • Regularly communicates with volunteers to ensure placement is a good fit for individuals’ skills and goals. 

  • Processes records, applications, and other data concerning volunteer program. 

  • Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.

  • Responds to and resolves administrative inquiries and questions.

  • Coordinates and schedules trainings and meetings for assigned group.

  • Monitors requests for office supplies and equipment; coordinates maintenance of office equipment.

  • Plans, organizes, and effectively conducts employee training on various skill, policy, and compliance areas. 

  • Creates and maintains logs of qualifications, learning assessments, and other required information. 

  • Facilitates the scheduling of training times with attendees; preparing and distributing training aids such as handouts.

  • Performs other related tasks.

JOB QUALIFICATIONS


  • Excellent verbal and written communication skills.

  • Excellent interpersonal and customer service skills.

  • Proficient in Microsoft Office Suite or related software.

  • Excellent organizational skills and attention to detail.

  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.

  • Ability to work independently.

Education/Experience


  • High School diploma or GED required.

  • Associates or Bachelor’s degree in business-related field preferred.

  • One to two years of experience in an administrative role.

PHYSICAL DEMANDS

Stand: Frequently
Walk: Frequently
Sit: Frequently
Handling / Fingering: Occasionally
Reach Outward: Occasionally
Reach Above Shoulder: Occasionally
Climb, Crawl, Kneel, Bend: Occasionally
Lift / Carry: Occasionally - Up to 50 lbs
Push/Pull: Occasionally - Up to 50 lbs
See: Constantly
Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions
Occasionally = (0 - 2 hrs/day)
Frequently = (2 - 5 hrs/day)
Constantly = (5+ hrs/day)

WORK ENVIRONMENT

The position will require the ability to perform all functions of the job in a remote location suitable to conduct business uninterrupted throughout the day. General office settings.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

See job description