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Administrative Assistant at Western Industries- North LLC in East Hanover, New Jersey

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time

Job Description:

Western Pest Services is a premier provider of pest control solutions.  Our company is committed to protecting and preserving the people, property, and public health of our customers, with regard to pest control and prevention. Established in 1928, we have a legacy of excellence and the stability of an industry leader. 

Western stands on three principles - Do what you say you are going to do, deliver quality work in all areas, and treat everyone with dignity and respect. We take pride in what we do, do you?

Our Administrative Assistants are the link between our customers and our service technicians.  You will assist with dispatching service technicians, coordinating schedules, resolving customer issues and concerns, responding to service and sales inquiries, and communicating with our field operations. 

We are seeking client-facing administrative scheduling professionals with patience, accountability, and a genuine passion for providing a quality service experience for our clients.  Excellent communication and problem-solving skills are crucial to our business.  We are seeking someone that has intermediate to expert level computer competency and expertise with MS Office applications.

This position would be located in our West Orange, NJ  branch office.  This is a FT 37.5 hour per week opportunity with a work schedule of Monday – Friday with the potential for some OT Saturday hours; as needed during our busy seasons from April through August.  If you are a collaborative partner with a strong work ethic who can appreciate a fast-paced environment and values providing support while assisting others, this may be the right fit for you.  

In this role, you will be responsible for:

  • Scheduling and routing technicians to maximize productivity

  • Assisting in the scheduling of service routes

  • Providing exceptional customer service and a quality experience to internal and external clients

  • Managing administrative requests and tasks

  • Prioritizing, planning and completing daily tasks, special projects, and assignments

  • Providing proactive customer follow-up in a timely manner

  • Maintaining accurate customer records and service information

  • Partnering with branch leadership to manage expectations and meet deadlines

  • Assisting with account receivable and collection efforts

  • Demonstrating strong attention to detail and accuracy



  • Competitive hourly compensation

  • Comprehensive benefit package

  • Medical, Dental, Vision, 401K, Stock Purchase, Tuition Reimbursement, and MORE!

  • Paid Time Off (Holiday/Vacation/Sick)

  • Opportunities for growth, development, and advancement 


Think we might be a match? 



Why Western?

  • Western Pest Services stands on three principles - Do what you say you are going to do, deliver quality work in all areas, and treat everyone with dignity and respect.

  • The Pest Management Industry is growing – and is a recession-resistant line of business

  • Western is financially stable and a growing subsidiary of Rollins, Inc., (NYSE: ROL), headquartered in Atlanta, GA


Find out more about Western as a company and our culture by checking out our videos including

Careers @ WesternCheck out our podcast!   


Requirements:  We require the ability to pass a drug screen.  Candidates must meet physical job requirements and safely perform the following job duties with or without accommodations as well as the ability to obtain the appropriate pesticide license (if required) within the first 90 days of employment (company paid - if required).




  • 1 year(s): Phone etiquette

  • 1 - 3 years: Client focused administrative support

  • 1 - 3 years: Customer Service in a service related industry or business


  • 1 year(s): Scheduling & Routing

  • 1 year(s): Problem resolution


  • High School/GED or better



  • Problem solving

  • Listening

  • Customer Service

  • Microsoft Office



  • Leader: Inspires teammates to follow them

  • Dedicated: Devoted to a task or purpose with loyalty or integrity

  • Team Player: Works well as a member of a group

  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

  • Innovative: Consistently introduces new ideas and demonstrates original thinking



  • Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

  • Self-Starter: Inspired to perform without outside help

  • Peer Recognition: Inspired to perform well by the praise of coworkers

  • Job Security: Inspired to perform well by the knowledge that your job is safe

  • Goal Completion: Inspired to perform well by the completion of tasks

  • Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description