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Administrative Coordinator Spec at QTC Management, Inc. in San Antonio, Texas

Posted in Admin - Clerical 20 days ago.

Type: Full-Time

Job Description:

Job Summary:

Performs variety of routine activities in support of provider recruitment team. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles reviews and analyzes data. Uses software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Interface with vendors, order supplies, facilities coordinator, in-processing of new employees, and coordination of events.

Essential Duties and Responsibilities:

  • Provide administrative support to the provider recruitment teams function

  • Field incoming telephone calls; assist providers on the phone or direct calls accordingly

  • Manage the provider recruitment and provider referral email boxes and direct emails accordingly

  • Perform research on various states to determine best recruiting approach

  • Prepare and distributed reports on a re-occurring and ad-hoc basis

  • Meeting preparation to include scheduling, preparation of presentation materials, teleconference lines, catering service etc.

  • Attend department meetings, generate meeting minutes and distribute final, approved meeting minutes

  • Assistance with coordination of employee travel arrangements (airline and hotel reservations, and ground transportation)

  • Compose correspondence (newsletters, letters, memos, e-mails, etc.)

  • Provider lead scouring for Clinic and IPA provider request forms (PRF) as assigned

  • Maintain provider recruitment training site via SharePoint

  • Order and maintain supply inventories

  • Direct/assist provider recruitment with projects as assigned

  • Handle confidential information ensuring information is not distributed or communicated outside of approved individuals/systems

  • Support recruitment efforts

  • Others duties as assigned to support the needs of the administrative office


  • Ability to excel at details, multi-task, and work with a high sense of urgency

  • Must be self-motivated

  • Knowledge of office equipment (FAX, copier, printer, etc.)

Education and/or Experience: (includes certificate & licenses)

  • Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation

This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, sexual orientation, people with disabilities protected under law, and protected veteran status.