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Office Manager at Louis Berger Services, Inc in Palm Beach, Florida

Posted in Other 30+ days ago.

Type: Full Time





Job Description:

# of Openings

1

Category

Transportation - Bridges/Tunnels

OVERVIEW

Louis Berger Services, Inc. (LBS) is seeking a qualified and professional Office Manager. The Office Manager is responsible for overall front office activities, including the reception area, mail, directing and coordinating office services; providing administrative support to the executive leadership group; and providing support to the business development team with administrative proposal activities.

**This position is contingent upon award of contract.**

RESPONSIBILITIES

* Create all documentation for DOT monthly invoice

* Create reports/documentation as assigned by Lead Project Manager and Assistant Project Manager

* Supervise and coordinate overall administrative activities for the executive leadership staff to optimize their time and organizational effectiveness

* Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, housekeeping of office facilities, distribution of keys and security access cards

* Supervise the maintenance of office equipment, including copier, fax machine, etc.

* Provide administrative support to the executive leadership staff to include light bookkeeping, secretarial-style support using Microsoft Office tools, master filing systems, newsletter and marketing materials production, and production of reports and presentations

* Assist with expense reports and corporate credit card reconciliations

* Submit all documentation to set up vendors

* Creating PR s for PO s

* Invoice to system when needed

* Schedule travel arrangements and coordinate/plan special events

* Participate as needed in special department projects

* Understand and abide by the standards set forth for ethical behavior and integrity as detailed in the Code of Business Conduct

* Perform all other duties as prescribed by management.

* Coordinating and documenting releases of information pertaining to the project for client approval and posting as requested.

QUALIFICATIONS

* Minimum of 3 years management experience in an office setting; government contracting environment preferred

* Associate's degree in Business Administration, Communications or related field strongly preferred

* Experience with public relations is a plus

* Must have excellent written and verbal communication skills

* Must be proficient in Microsoft Office Suite (Word, Excel, and Outlook)

* Must have high attention to detail and strong ability to multitask

* Must be able to take a professional approach when dealing with confidential information

Louis Berger Services is an equal opportunity employer. EEO/AA Employer of Minorities/Females/Disabled/Protected Veterans