Physician Administrative Assistant - Bone Marrow Office (FULL TIME/DAYS) at Nicklaus Children's Health System in Miami, Florida

Posted in Admin - Clerical 28 days ago.

Type: Full-Time

Job Description:

Job Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Minimum Job Requirements

  • 2-4 years Healthcare/physician’s office experience

Essential Duties and Responsibilities

  • Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.

  • Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.

  • Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.

  • Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.

  • Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.

  • Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.

  • Prepares medical reports and/or documents for Leader's or Physician's approval.

  • Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.

  • Acts as liaison between employees, agencies, and other physician practices.

  • Orders medical and office supplies. Responsible for equipment and repairs.

  • Processes all travel applications and makes travel arrangements including hotel reservations.

  • Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.

  • Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.


  • High school education or equivalent preferred.

  • Bilingual:  English/Spanish highly preferred.

  • Knowledge of grammar, punctuation, spelling, and business related writing skills.

  • Knowledge of medical terminology.

  • Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.

  • Able to organize and compose general business communication for review and signature.

  • Ability to represent department/function in a professional, courteous, and efficient manner