Posted in Other 25 days ago.
Type: Full Time
This position will be responsible for providing support to Producers as well as Production Support in marketing of commercial real estate transactions from start to finish.
Assist Producer and Real Estate Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, due diligence data, letters, memos, reports, etc.
Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
Create and produce customized property information materials and targeted client specific research.
Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
Provide administrative and production support including using e-mail, blasts, coordinating schedules, scanning, etc.
Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
Organize and file important deal-related correspondence.
Coordinate graphic design with design team.
Work with vendors to arrange photography.
Back up support to other Administrative Assistants as needed.
Must be able to work overtime on short notice.
Other duties as assigned.
Minimum 3+ years of related administrative, marketing, or communications experience.
Excellent communication, organizational, grammatical, and time-management skills.
Ability to prioritize, multitask, and meet tight deadlines.
Ability to work in a fast-paced, team-oriented, environment.
Demonstrate problem-solving, decision making, and analytical skills.
Commercial Real Estate experience preferred.
Real Estate/Finance background is preferred.
High School graduate required/college a plus.
Minimum of 2 years of experience required in graphic design using Adobe Creative Design Suite (InDesign, Illustrator, Photoshop).
Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint.
Database experience is a plus.
Working knowledge of Salesforce is a plus.
Office work with computers, copiers, and scanners.
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