Posted in Other 10 days ago.
Type: Full Time
Location:LOC_ROBERTS-Roberts Ctr Pediatric Research
Employment Status:Regular - Full Time
The Program/Operations Coordinator will help orchestrate numerous functions associated with supporting a complex multidisciplinary center and will work closely with the Administrative Director to ensure that operations of the Center is completed in a timely and efficient manner.
Support Coordination of day-to-day Operations of the Center for Injury Research and Prevention.
- Work with the Administrative Director to develop, organize, maintain, and manage the infrastructure and knowledge management resources necessary for the operations of the Center
- Oversee all aspects related to Supply Chain requests/Setting up Purchase Requisitions, including but not limited to, gathering relevant documents, verifying vendors, submission of requests, troubleshooting inquiries, and serving as a liaison for Supply Chain
- Support all requests related to ordering computer software/hardware, including serving as a liaison with Research Information Services
- Prepare relevant agreements and budgets (sub-contract documents, Masters Services agreements, etc.) and serve as liaison to CHOP Research Institute in the management of these business arrangements when requested
- Support the development of annual reports and Center funded progress reports, as needed.
- Support Administrative Director in serving as a liaison with CHOP and Research Institute Administrative Offices
- Support invoicing and expense reporting activities on behalf of the Center
- Maintain and report on Center metrics, accomplishments and successes
- Work with Administrative Director and Research Business Manager on responding to inquiries related to operational and research budgets
- Track all Center accounts, including active, pending and closed accounts
- Support development of policies and procedures
- Coordinate meetings, including developing agendas, communicating with team members, and taking minutes
Job Responsibilities (Continued)
- Contribute to the coordination of other tasks, research projects, and programs within the Center for Injury Research and Prevention
- Facilitate and maintain relationships with potential and existing collaborators/sponsors internal and external to CHOP
- Plan for and coordinate events, specifically as it relates to Community Driven Research Day, a program aimed at encouraging community based participatory research
- Serve as a member of the Innovation Ecosystem team, participating in administrative and programmatic activities to move the team's work forward
- Serve as a member of the Child Injury Prevention Studies administrative team
- Create and maintain systems to track contacts, communications, progress, awards, and other pertinent information;
- Support Administrative Director on other administrative duties as requested
Required Licenses, Certifications, Registrations
Required Education and Experience
Required Education: Bachelor's degree
Required Experience: One (1) year of administration, coordination or program experience.
Preferred Education, Experience & Cert/Lic
- Three (3) years of administration, coordination or program experience.
- Previous experience in a healthcare related environment.
- Previous supervisory experience.
Additional Technical Requirements
- Excellent customer service and time management skills required. Must be able to work effectively with minimal direct oversight and manage multiple projects with varying deadlines. Must be able to juggle multiple demands, work styles and needs.
- Must have strong organizational skills, be able to work accurately, pay strict attention to detail, and be amenable to doing varied work that requires an intellectual and professional approach.
- Successful performance in a high-intensity work environment.
- Excellent problem identification and problem solving skills.
- Excellent written and interpersonal skills.
- Ability to handle confidential matters and materials.
- Evidence of leadership ability
- Ability to work with sensitivity to cultural diversity and to assist staff in understanding this diversity
- Budget Management experience a plus
- Interest in public health and research
- Experience in administrative operations
- Demonstrated strategic and project management skills
All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.
Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products.
Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.
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