Facility Manager, Programs at JLL in Miami, Florida

Posted in Other 5 days ago.

Type: Full Time

Job Description:

Manage programs in accordance with all agreed policies, procedures and contract scope. Manage service providers to perform work on mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.
Review service provider quotes for approval using contracted rate cards and industry experience. Ensure all vendors are in compliance with contract and all insurance requirements are met. Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager.
Manage internally and externally with client, on-site customer, service providers regarding OPEX and CAPEX work orders and projects.
Manage/oversee in the implementation of short and long-term projects for the client. Any other activities to support site contracted operations.
Emergency on-call requirements for assigned region
Ability to function as remote manager interacting with both the client sites and support vendors to deliver service per MSA metrics
Work with procurement/sourcing to implement new vendors

Client Relationship Management:
Proactively develop and manage client and customer relationships ensuring that expected service levels are achieved.
Comply with all requirements of the client contract and meet or exceed work order SLA s and key performance indicators.
Deliver an exceptional quality of service to the client, as reflected by client feedback. Support the implementation of innovative programs and processes that reduce short and long term operating costs and increase productivity.

Finance Management / Cost Control / Profitability:
Manage programs to achieve or exceed financial targets and key performance indicators. Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.)
Manage vendor purchase orders, invoices, and payments Help to develop and approve the annual capital plan for each building, interfacing closely with the client

Leadership/Vendor Management:
Lead, manage, develop and supervise a professional friendly, creative, energetic, and detail oriented team in the delivery of extraordinary events. Actively support an environment of teamwork, co-operation, performance excellence and personal success.
Participate in the individual performance management program.
Align with facilities leadership team and support their direction.
Proactively manage programs. Participate in performance management program, and personal development planning
Act as an ambassador for JLL, adopting and maintaining the firm s core values of Teamwork, Ethics and Excellence.

Understanding of following HARD SERVICES to include:
HVAC HVAC/R (Heating, Ventilating, Air conditioning and Refrigeration); Indoor Air Quality; Temperature Control
Building Exhaust Systems

Preventative Maintenance (Scheduled maintenance to prevent break down)

Predictive Maintenance (Use of equipment or tests to predict when maintenance will be needed)

Elevator Maintenance

Backflow Preventers

Natural Gas & Water Meters (incl. Calibration)

Power Systems
Normal power (Electrical Substations, Switchgear)

Emergency power systems (Uninterruptible power supply (UPS) systems, Standby Generators)

Building Systems
Building Automation Systems

Building Monitoring systems

Security and Locks

Building Utility & Piping Systems

Sanitary & Industrial Sewer Systems

Life/Safety Systems
Fire Sprinkler systems

Smoke/fire detection systems

Fire Extinguishers


Evacuation Plans

Environmental Health & Safety
Waste Removal

Oil Water Separators (OWS)

OSHA, State, and Local Regulatory Compliance

HAZMAT (Hazardous Material) Compliance

Commodity Resource Management

Environmental Emergency Response

Metrics & Objectives:
Safety Related Objectives
Perform Timely Safety Incident Reporting and Monitoring

Overall Program Safety PM Completion

Overall Program Safety Repair Completion

Utilize Pre-Task Planning Methods as required per client standard

Performance Metrics
Work Order completion (within SLA)

Overall Program PM Completion

Overall Program PM Repair Completion

Understanding of following SOFT SERVICES to include
Exemplary customer service skills with a keen focus on client relations

Strong leadership, interpersonal skills, and the demonstrated ability to build strong teams from

diverse backgrounds

Excellent analytical skills with problem solving aptitude

Excellent communication skills, both written and verbal; Ability to work with and communicate with

multiple property management firms outside of JLL for client leased locations

Financial Requirements:
Requires in depth knowledge of financial terms and principles for the preparation of financial reports

Ability to manage multiple site budgets

Ability to read, interpret, and make decisions based on financial reporting with minimal guidance

Required Qualifications
Associate's or bachelor s degree in Facilities, Property, Business or related field desirable.

Minimum 3 years of experience management of mechanical, electrical & HVAC

Minimum 5 years of supervisory experience in facilities management or related field.

Proficient in a range of information technology tools and platforms.

Strong analytical, organizational and presentation skills.

Corrigo power user desirable

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Accommodation.Reques@am.jl..com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.