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Financial & Administrative Consultant at University of California - Los Angeles in Los Angeles, California

Posted in Other 10 days ago.

Type: Full Time

Job Description:


Requisition Number: 32712


Working Title: Financial & Administrative Consultant

Salary: $5,692 - $14,925 monthy

Job Type: Career


Department Website URL:

Job Summary Statement: The leaders of the UCLA Depression Grand Challenge (DGC), a campus wide initiative which has the ambitious goal of cutting the burden of depression in half by 2050, seek to hire an individual with UCLA experience with finance and administration, and general experience with public administration, finance, and project management to serve as the DGC Finance and Administrative Consultant.

The Finance and Administrative Consultant will have four primary responsibilities: (1) Assessment Functions; (2) Implementation of a new System for Fiscal & Personnel Management; and (3) Development of a standard approaches for proposals and responses to opportunities; and (4) Other projects as may be assigned from time to time.

As part of the assessment functions, the incumbent will lead a series of projects which involves conducting financial, structural and operational assessments of elements of the Depression Grand Challenge to identify potential operational improvements, gaps and/or efficiencies that may be corrected by systems and/or new operating procedures.

As part of the implementation of new system for fiscal and personnel management, the internal consultant needs to identify and implement a system or series of systems that will enable leadership to manage finances and personnel across UCLA departments in a less manual manner than is currently in use. This system will need to be able to track payroll, personnel and other expenditures across funding sources and departmenta, integrating and leveraging existing campus systems.

As part of the development of proposal approach functions, initially manually but after developing the new financial tracking and management system(s), leverage the new systems to create a framework that the Depression Grand Challenge may use for estimating/modeling costs and staffing so that it may more rapidly and accurately respond to requests for proposals and/or pitch concepts for federal grants, fundraising, industry agreements and for campus budget projections. There may need to be a number of such financial models.

As part of the other projects functions the internal consultant will serve as a member of the operational team that meets weekly with the DGC leadership, serve a representative of the DGC with campus organizations and departments; prepare the annual budget in consultation with the executive team, participate in the development of funding strategy and policy formation in furtherance of the DGC goals.

The successful candidate will have a broad range of experience including experience with a consulting firm, experience leading and managing financial analysis and public administration projects, as well as experience and fluency with UCLA's financial systems and reports.

Percentage of Time: 100

Shift Start: variable

Shift End: variable


25 Records


At least eight years of public administration, finance or project management experience and two years' (that may be overlapping) experience or equivalent as a business analyst or more senior position at a top-tier management consulting firm.

Because this position is for a new department with limited staffing to execute transactions, extensive knowledge of UCLA campus financial operations and systems.

Demonstrated project management experience with complex financial modeling, operational assessment projects, managing one or more financial analysts, etc. to manage a work stream as the lead person for financial administration.

Exceptional analytical skills with the ability to gather and review a great deal of information and then synthesize this information into a single summary and plan. This skill is critical for most functions within the role including identifying potential funders and/or how to communicate with a funder with a particular interest so they see the connection.

Excellent interpersonal skills to earn the trust of and be able to extract relevant information from individuals with various levels of expertise and different parts of campus and external entities.

Excellent written and verbal communication skills to communicate professionally, effectively and with diplomacy when obtaining and conveying information to staff, managers, directors, researchers/faculty, individuals from various campus units and external stakeholders.

Experience with reporting on outcomes in a variety of formats for various stakeholders in order to oversee this function.

Demonstrated problem-solving skills and relationship building to recognize when hitting a roadblock and when leveraging relationships is essential for navigating around the roadblock or identifying an alternative approach that might have an outcome that would win others over to help.

Demonstrated diplomacy skills to anticipate, navigate and address potential tensions between offices, team members and outside parties.

Ability to maintain drive and motivation even when there may be setbacks.

Strong enthusiasm for UCLA Depression Grand Challenge and the broader institutional mission.

Experience with developing new programs such as courses, community programs or funding mechanisms, and doing so in a means to produce specific results.

Advanced degree in public or business administration, or a closely related field.

Experience working in settings and on projects where the goals or outcomes may be defined but the pathway needs to be identified.

Experience with leading without authority including conducting meetings with a variety of stakeholders from different sectors, designed to produce results.

Experience with managing up and helping others manage up, which includes the ability to judge frequency and mode of communication, when to push back and when to take direction in situations where there is disagreement regarding strategy with campus leadership and/or supervisor. In situations when this requires a change, ability to easily pivot to improve potential outcome.

Experience cultivating relationships with individuals and organizations from different sectors and different departments with people from varied classification levels.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy