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Administrative Specialist II at University of Arkansas in Little Rock, Arkansas

Posted in Other 14 days ago.

Type: Full Time

Job Description:

Current University of Arkansas System employees including student employees and graduate assistants need to log into Workday on My Apps. Simply enter "Find Jobs" in the Workday search bar to view open positions. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through \\"My Draft Applications\\" located on your Candidate Home page.Type of Position:ClericalJob Type:Regular

Work Shift:Institution Name: Division of Agriculture of the University of Arkansas
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.Department:4H & Youth Development * Associate Deptartment HeadSummary of Job Duties:Summary:
The Administrative Specialist II is responsible for researching & preparing special reports, examining & verifying documents, & performing general office duties.

Receives and processes registration, payments, and donations for various activities. Maintains expenditure records and account balances of departmental budgets, grants, ADC and 4-H Foundation funds for assigned specialists.

Responsible for answering the telephone for faculty and staff in the department. Responds to inquiries and requests for information when possible or directs callers and visitors to appropriate staff member.

Provides secretarial support to assigned specialists in the department. Assists with the preparation and copying of documents or materials that are needed for meetings, workshops, and trainings. Types and submits letters, emails, and other documents.

Maintains files consisting of correspondence, reports, and subject matter material for assigned specialists. Assists others in the department if needed. Types and submits weekly, monthly, and annual reports.

Prepares and submits travel forms and expense reimbursements for the specialists in the department.

Assists assigned specialists in gathering, editing, printing, and entering data for various documents and reports such as evaluation narratives, newsletters, and training materials.

Processes monthly vehicle reports for the departmentQualifications:
Minimum Qualifications
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.

Knowledge, Skills & Abilities
Knowledge of record keeping procedures. Knowledge of the principles & practices of mathematics & statistics. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to conduct research & compile data into report form. Ability to establish & maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, & procedures. Ability to communicate both orally & in writing.Additional Information:
Work Hours:
M-F, 8am to 4:30pm

Salary Range:
23,412 - 26,924

Special Instructions for the Applicant:
For consideration, applicants must upload a Resume, Cover letter, and three (3) Letters of Recommendation. If you have technical issues uploading a document, contact Human Resources at
Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry
The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas System Division of Agriculture commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.Constant Physical Activity:Manipulate items with fingers, including keyboardingFrequent Physical Activity:Repetitive MotionOccasional Physical Activity:Sitting, TalkingBenefits Eligible:Yes.