Senior Project Manager at Takeda Pharmaceuticals U.S.A., Inc in Cambridge, Massachusetts

Job Description:

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Job Description

OBJECTIVES/PURPOSE:

• Manages strategic projects and optimization of processes for the Meetings and Travel Center of Excellence (COE).


• Supports the Global Head,  Meetings & Travel COE on all initiatives, prioritizes key information, provides background on projects and ensures timely follow up. 


• Guides management at all levels to complete necessary objectives related to meetings, travel, fleet, and aviation.


• Establishes and implements project management structure, including continuous improvement methodologies, governance structure and progress reporting.


• Position reports to the Global Head,  Meetings & Travel Center of Excellence, with ongoing exposure to the C-suite and senior executives, and partners with the Travel, Meetings & Events, Fleet and Aviation Leads.

ACCOUNTABILITIES: 

• Provides project management leadership across a program of projects or a large project with broad implementation.  This role will be integral in setting and ensuring alignment across a set of integrated initiatives.


• Identify and drive project and resource priorities that align with Meetings and Travel Center of Excellence objectives.  Establishes, communicates, and executes plans that drive toward goal achievement.


• Manage the identification of potential issues or obstacles and achieves resolution or plans contingencies and follow issues through to resolution.


• Management responsibility for various programs includes cross-functional team members including in some cases affiliates and/or suppliers in the US and globally.  Provide guidance for team members and review overall progress. 


• Responsible for setting and managing expectations, highlighting and resolving issues, ensuring regular communications and managing internal and external activities.


• Identify avenues for continuous improvement of services and processes within scope of responsibility that would drive growth/efficiency within the department and the wider business organization.


• Assures appropriate decision making occurs on projects and promotes timely completion of goals/projects.


• Responsible for communication of necessary integration/implementation information across the Meetings and Travel Center of Excellence and Takeda globally.


• Responsible for understanding linkages between cross functional systems and data dependencies.


• Facilitate error resolution due to data transmission between cross functional systems.


• Leads special projects to support the overall corporate strategy, as requested.


• Responsible for managing various programs and cross-functional team, including affiliates and/or suppliers in the US and globally, that include over 80 countries with multiple meeting/event groups and stakeholders.


• Leads global projects using high degree of change management knowledge and skillset due to the global environment and complexity.

CORE ELEMENTS RELATED TO THIS ROLE: 

• Strong project management experience in the pharmaceutical industry; Travel, Meetings and Fleet operational knowledge a strong plus.


• Highly organized with the ability to manage ongoing conflicting work load demands of both planned and short lead time requests in a fast paced environment


• Ability to manage multiple global projects of significant complexity.


• Independently supervises and manages vendors and temporary staff to complete tasks related to project.

DIMENSIONS AND ASPECTS:

Leadership

• Builds, maintains and influences relationships with internal business clients, including high degree of interaction with senior executives. Maintains confidentiality of sensitive/critical data.


• Responisble for the creation and ongoing management of all global travel, meetings, fleet, and aviation policies.


• Content steward with responsibility to manage, maintain and update all information on team intranet sites.


• Manages external vendor relationships and clearly communicates all agreements and directives as related to projects in progress. Monitors and manages performance of suppliers to ensure uninterrupted service.

Decision-making and Autonomy

• Proactively anticipates the needs of the client, identifies and addresses potential issues, makes well reasoned decisions to propose effective solutions and/or give direction to resolve the issue to ensure a positive end result.

Interaction

• Must demonstrate collaborative style and consultative approach with ability to influence without authority.


• Must demonstrate excellent, confident interpersonal, written and verbal communication skills

Innovation

• Strategic Business Partner that generates ideas and applies innovative approaches that create value for the business and projects.


• Serve as SME in Travel & Meetings platforms and technologies by keeping current on innovative advances within the Corporate Travel and Meetings industry


• Ability to identify and solve problems through innovative approach and proven problem solving skills

Complexity

• Accountable for helping team navigate the change management process effectively and efficiently.


• Manage multiple projects and policies in a highly regulated environment ensuring adherence to the different global policies and compliance for the Global Healthcare community.


• Strong project and process management skills; ability to handle multiple tasks, competing priorities and meet deadlines while maintaining quality and accuracy

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS

Required

• Bachelor’s degree with a minimum of 5 years of project management experience in a corporate or consulting environment


• Consultative approach and experience in: project management, planning, detailed program budgets, third party relationships, meeting execution, contract negotiations, and risk management


• 5 years experience and interaction with multi-national stakeholders and executive level interaction.

Preferred   

• Multi-lingual preferred


• Advanced proficiency in Travel and Meetings management technology

Locations

Worker Type

Worker Sub-Type

Time Type

Full time