Senior Purchasing Manager at Anaheim Admin in Anaheim, California

Job Description:

PPOSBC has a brand new opportunity for a full time Senior Purchasing Manager to join us!

The Senior Purchasing Manager will develop, organize and manage the purchasing functions throughout the affiliate including overseeing daily purchasing activities, inventory control, facility requests, vendor management, and accounting reconciliation.  This position responds to a range of inquiries regarding pricing, costing information, sourcing, distribution of supplies and reporting. Develops and executes purchasing policies, procedures and disciplines.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

• A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability. 


• Benefits coverage starts after one full month of employment!


• Generous vacation, sick, and holiday benefits!


• Generous 401(k) matching contributions and more!


• To view our detailed benefits guide, please visit our career site at www.pposbccareers.org

Responsibilities

Essential Functions:  Essential functions encompass the required tasks, duties and responsibilities performed as part of the job and the reason the job exists.

 

Management Duties

• Leads a dynamic team of purchasing professionals and facilities maintenance team members.


• Optimizes the functionality of the purchasing system and manages the supply chain management software data integration periodically.


• Performs collaborative relationships with departments impacted by procurement results.


• In the absence of the Director of Purchasing, will take on all responsibilities and provide department coverage.

Accounting

Supports accounting function to include, but not limited to:

• Processes/reviews/audits the daily transactions in the Purchasing and AP systems


• Responsible for accrual and reconciliation on all purchasing transactions and activities under purchasing module in AP System and Purchasing Inventory Management System, including but not limited to receipt accrual, outstanding orders, inventory count, shipment discrepancies, and credits.


• Identifies/builds key measurable performance metrics for Finance (AP) and Purchasing to build various recurring reports.


• Manages data collection on pricing, market, differential and margin analysis, etc. Analyzes invoices including validity and appropriate coding.


• Establishes benchmark on vendor billing accuracies and identify root cause of the recurring issues.

 Purchasing

• Manages/processes daily purchasing transactions covering all commodities, services and supplier processes throughout enterprise and maximize the productivity of the team.


• Analyzes par levels and reorder points for all inventory stock items and maintains/adjusts safety stock to prevent shortage.


• Develops measurable index to establish inventory control and to ensure inventory is maintained to the optimum level to support on time deliveries while keeping inventory holdings at the appropriate par levels.


• Supervises and executes appropriate procedures and policies in relation to the purchase of all goods and services; to ensure compliance with pharmacy regulations and state laws relative to the purchasing function.


• Establishes and maintains measurable performance metrics for all levels of procurement activities to include but not limited to supplier performance, supplier quality, internal order placement performance, buyer activity levels, and material shortage elimination.


• Maintains the minimal operational expenses to the company of those products and services under scope of responsibility.


• Performs periodical audits with key suppliers for the measurable status of progress and corrective actions as it pertains to supplier performance.


• Collaborates with the Training Department to execute/audit related trainings of the Supply Chain Management to health center staff and department users.


• Evaluates and manages vendor performance by maintaining vendor activities and performance at the agency standardized performance level.


• Oversees efficient receipt, storage and redistribution of all ranges of goods with the experience of storage design and space planning.

 

Medical Facilities Services Management & Maintenance

• Supervises ordering for all medical facility maintenance projects at the administration office and health centers.


• Supports to facilitate, implement and / or update policies and procedures related to the organization’s physical facilities.


• Responsible for medical equipment maintenance and sourcing.


• Executes the preventive maintenance management plan of facility and medical equipment.


• Monitors and performs audit for fixed assets inventory management.


• Manages the preparation and documentation of regular inspections of the organization properties for medical equipment.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Licensure and/or Certification Requirements:

• APICS/CPIM/CPSM certification preferred.

 

Minimum Education:

• Bachelor’s Degree in Supply Chain, Business Management, Accounting or relevant field or equivalent work experience required.


• Bachelor’s Degree in Pharmacology or related field a plus.

 

Minimum Work Experience:

• A minimum of 7 years relevant work experience in a purchasing department, preferably within a healthcare environment, required.


• A minimum of 3 years’ experience in accounting preferred.

 

Supervisory Experience:

• A minimum of 5 years as manager or supervisor of a purchasing department, preferably in a healthcare environment, required.


• Demonstrated ability as an effective leader including coaching and team-building skills.

• Budgeting experience.


• Excellent strategic planning skills.


• Must be self-motivated and have the ability to work without direct supervision.

 

Other Requirements:

• Comprehensive knowledge of general accounting principles, project management, supply chain management concepts to include pricing, purchasing, accounts payable, par levels, inventory safety stock evaluation, order automation, mathematical reporting and analyzing.


• Cloud based supply chain or inventory management system user experience is required.


• Excellent written and verbal communications and negotiation skills.


• Must have excellent interpersonal, problem solving, decision making and critical thinking.


• Ability to maintain confidentiality.


• Ability to work with diverse groups.


• Professional demeanor at all times.


• Able to work flexible hours as required by the position

 

Agency Standard Requirements:

• Strong commitment to quality healthcare and excellent customer service is required.


• Must thrive in a fast paced, rigorous environment with changing priorities.


• Ability to meet deadlines and work under pressure.


• Must demonstrate high level computer skills including; Microsoft Word, Excel and Outlook. Electronic medical records experience may also be required.


• This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

Planned Parenthood/Orange and San Bernardino Counties is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, equal pay, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military, veteran status or any other federal or state protected class. We are committed to building and maintaining an inclusive workplace that values diversity, equity, and inclusion.

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