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Senior Grant Administrator / 40 hrs, day, BWH Radiology Research Admin. at Brigham & Women's Hospital(BWH) in Boston, Massachusetts

Posted in Other 30+ days ago.

Type: Full Time

Job Description:


Responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion. Manages a portfolio of Principal Investigators and their lab members to help with all pre-award and post-award activities. Responsible for compliance with all BWH, Partners and funding sources regulatory and administrative requirements for all lab members in assigned portfolio. Responsible for fund management for all sundry and non-sundry funds in the portfolio ensuring funds are not overspent and are spent in compliance with all applicable regulations. Collaborates with the Vice Chair for Research and the Senior Director of Radiology Research on issues of financial and strategic importance that include MGB Sponsored Research (patents, intellectual property, royalties, etc.), MGB Research Management amongst others.

1} Update new account files upon receipt of grant and/or contract award notification. Review and compare requested budget with the awarded budget and:

* Inform Principal Investigator of any variations, special terms and/or conditions of award, and pertinent funding agency policies.

* Review with Principal Investigator any recommended changes to be made in salary for any Professional and/or Non-professional Staff.

* Review with Principal Investigator and process any needed standing purchase orders.

2} Reconcile monthly balance reports, Review monthly Insight reports for adequacy and accuracy, Update internal account tracking systems and reconcile with Insight on a monthly basis for all assigned funds, identify and resolve any salary variances by processing EDCs, make other corrections as needed via journal entry, etc., Review expenses with Principal Investigator at least monthly. Address deficit balance with PI, Senior Director of Research and Education and Vice Chair of Research.

3} Work with Principal Investigator, and MGB Research Management to ensure timely and accurate financial account closures at most 4 months after project end date.

4} Identify and resolve any problems or discrepancies in cost control and cost allocation.

5} Review all expenses for compliance purposes, process requisitions, purchase orders, travel vouchers, subcontract invoices etc., through MGB for subset of research as assigned and ensure that entries are posted to appropriate accounts.

6} Overall responsibility for accurate and responsible fiscal grant management activities for assigned fund portfolio. Take a proactive approach to monitoring financial and administrative issues, identifying problem areas, and following through on resolution within Department guidelines, with input from the Senior Director as needed. Monitor and maintain all account files in accordance with terms and conditions of grant and contract award/agreement.

7} Respond to requests from individual Principal Investigators for special financial analysis, budget planning, assistance in dealing with post-award administrative issues, such as Other Support overlap, Human Resources policies, reporting requirements and deadlines, etc.

8} Appraise Senior Director of recommended or needed change in Department Faculty and Fellows salary data. Provide information (such as available salary sources, effort, etc.), to Senior Director and Vice-Chair for Research for preparation of annual Faculty and Fellows salaries.

9} Act as a source of information regarding hospital and sponsor policies. Maintain an up-to-date awareness of legal/policy changes relevant to Research Administration. Assist Principal Investigators to interpret and resolve both pre-award and post-award administrative and budgetary issues.

10} Assist the Principal Investigators and their local level administrative assistants in preparing progress reports, research grant applications and budgets. Tasks include:

Provide guidance and first level review of first draft yearly and multi-year budget plans and budget justifications and all other administrative sections of grant applications.

Provide guidance and provide first level review of non-scientific sections of grant

applications for various agencies (government, private foundation, industry) e.g.

face page, other support information, checklist page, as needed.

Coordinate and facilitate changes to budgets and proposals during final

review and grant submission by Partners Research Management.

11} Meet with PIs monthly or quarterly depending on number of grant funds

to review all accounts and insure all expenses are appropriate per

sponsor guidelines and within budget, insure effort certification is signed,

and is accurate and up to date.

12} Responsible for ensuring assigned PIs and all their lab members are

compliant with all hospital and Partners policies and requirements such

as HealthStream assignments, flu shot attestations, conflict of interest

reporting, etc.

13} Update all effort sheets, faculty, fellow and non-professional on a

monthly basis by the Friday after the new G/L comes out in Insight to

maintain at least 8 month look-out of personnel salary support

14} Participate in hiring, supervising, and monitoring new research support

staff. Serve as mentor regarding Research Administration, Hospital, and

Funding Agency policies and procedures for new research staff (research

faculty, non-professionals and fellows), etc.

15} Serve as Supervisor over junior grant administrator(s), doing

performance evaluations, monitoring their work, training as needed,

submitting their EDCs, making sure PI meetings are occurring,

overseeing their MSERPs and effort sheets, and all other supervisory

16} Performs all other duties as required.

* Requires a minimum of 5 years of professional grant administration experience, preferably with at least 2 years of direct Research Administration at BWH.

* Requires an extensive knowledge of grants and contracts, research administration and Medical School and Hospital activities.

* Requires B.S. degree in Accounting or Management. Masters preferred.

Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.