Receptionist - GCC at Success Education Colleges in Glendale, California

Job Description:

Glendale Career College is part of a stable and growing system of nine campuses in California and Nevada, which is a leader in Medical Career Training since 1966.

Our everyday mission is to train students in short term programs for gainful employment.

We are currently seeking a Receptionist.

POSITION SUMMARY
The a Receptionist who oversees and manages office procedures and other tasks for various departments as assigned by their supervisor. As a receptionist, directs people both externally and internally to the appropriate contact either via telephone or in person.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversee all aspects of general office coordination within assigned department(s).

• Maintain office calendar to coordinate work flow and meetings.


• Maintain confidentiality in all aspects of student, staff, and faculty information.


• Greets visitors; ensures a positive welcoming environment at the front desk and entrance.


• Answers telephone and directs calls to proper individuals. Assists all callers and visitors in a courteous and helpful manner.


• Follow incoming inquiry script.


• Follow inquiry distribution rotation.


• Open, sort and distribute incoming correspondence, including faxes and email.


• Sign for and distribute UPS/FedEx or similarly delivered packages.


• Prepare responses to correspondence containing routine inquiries.


• Perform general clerical duties to include, but not limited to, copying, faxing, mailing, and filing.


• Create and modify documents such as reports, memos and letters using word processing, spreadsheet, database and/or presentation software such as Microsoft Office or other programs.


• File and retrieve organizational documents, records and reports.


• May conduct research, compile data, and prepare documents for management.


• Set up and coordinate meetings.


• Attend meetings as requested in order to record minutes.


• Support staff and faculty in assigned project based work.


• May supervise volunteers and other support personnel..


• Assist with overall maintenance of the organization and its offices.


• Other duties as assigned by the Supervisor.


• Take Student Payments.

KNOWLEDGE AND SKILLS

• Knowledge of principles and practices of organization, planning, records management and general administration.


• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.


• Demonstrated computer literacy skills including working knowledge of Microsoft Office applications: Word, Excel, PowerPoint, and Outlook, as applicable.


• Ability to follow oral and written instructions.


• Possess excellent verbal communication and interpersonal skills.


• Able to multi-task.

  MINIMUM REQUIREMENTS

  
  


• High school diploma or equivalent


• Must have at least 2 years of recent work experience as a receptionist in a fast paced environment.


• Typing skills of at least 30 wpm.