Human Resources Assistant at Casa de Amparo in San Marcos, California

Job Description:

Casa de Amparo is a leader in treating and preventing child abuse and neglect in San Diego County and all over the state of California.

General Function: 

Under the direction of the Manager of HR, executes administrative Human Resource functions, including HRIS database entry and employee record keeping, recruiting, hiring, onboarding, termination processing and employee relations.

Major Tasks:

1. Perform HRIS database entry and transition from hardcopy to electronic files.


2. Create employee HRIS profiles and update data as necessary, create and populate custom fields, including training records, upload hardcopy documents as needed, maintain active and terminated employee files.


3. Maintain HR non-employee files as assigned.


4. Assist with recruiting functions as assigned.


5. Assist with new hire tasks as assigned.


6. Assist with group New Hire Orientations as assigned.


7. Assist with employee termination functions as assigned.


8. Complete monthly reporting and tracking activities as assigned.


9. Function as backup for submitting/following up with Worker’s Compensation claims.


10. Assist with a wide variety of administrative/clerical duties


11. Function as backup for Administrative Assistant/Receptionist.


12. Participate on employee recognition committee.


13. Coordinate efforts with other administrative office staff as needed


14. Participate in Administrative Team meetings


15. Other duties as assigned

Benefits:

• Medical


• Dental


• Vision


• Employer-Paid Life Insurance


• LTD


• EAP


• 403(b) Retirement Plan


• 12 paid holidays annually


• Paid day off on your birthday,


• 8 days paid sick leave
  
  
  
  • Vacation packages
    
    
    
    • 1-3 years: 3 Weeks paid vacation annually
    
    
    • 4-5 years: 4 Weeks paid vacation annually
    
    
    • 6+ years: 5 Weeks paid vacation annually
    
    
  
  


• Other benefits:
  
  
  
  • Inspiring coworkers and work environment
  
  
  • Quarterly Lunch with Executive Director
  
  
  • Random free ticket offerings
  
  
  • Discounted tickets to Casa de Amparo fundraising events
  
  
  • Staff appreciation events
  
  
  • Free flu shots
  
  
  • Employee Bonus Referral Program
  
  

• Must be able to be associated with Casa de Amparo through Community Care Licensing (CCL), which typically includes clearance by FBI, DOJ and CACI.


• 1+ year administrative experience.


• 1+ year database entry experience.  Experience with HRIS entry preferred.


• Associate’s or Bachelor’s degree preferred.


• Experience with a non-profit organization preferred.

• Proficient in MS Office and Outlook.


• Commitment to confidentiality.


• Excellent written and oral communication skills.


• Ability to analyze data and draw conclusions.


• Ability to apply common sense and critical thinking to carry out instructions.


• Must be a team player and be willing to help others when needed.


• Highly organized and detail oriented.


• Goal and deadline oriented.


• Self-motivated, adaptable & flexible.


• Must have auditory, visual, and physical skills required to perform tasks as outlined in this job description, such as the ability to sit for significant periods of time and the ability to use computers and phones.