Administrative Assistant at Horne LLP in Ridgeland, Mississippi

Job Description:

Do you have the ability to think three steps ahead, serve variety of work styles and adapt to an everchanging environment? HORNE is looking to add an administrative assistant to serve the firm’s government services leadership team. This role is full of exciting, face-paced tasks where no days look the same. Join a high-performing team dedicated to making a difference for all clients and serving others. 

As the Government Services Administrative Assistant, you will be asked to perform a variety of tasks. You will serve the practice group’s Partner team in a fast-paced, ever evolving environment as well as serving the rest of the practice group. If you have the strong ability to multi-task, learn and adapt to different work preferences, and have strong attention to detail, this is the role for you!

Primary Responsibilities:

• Format documents, presentations and reports in Word, PowerPoint and Excel to meet Firm standards


• Anticipating needs and solving problems


• Proofread and edit documents and reports


• Process, scan, and manage documents


• Process invoices and statements on a weekly to monthly basis


• Maintain and stock common areas such as workroom and supply room


• Print and bind reports and documents


• Manage outgoing mail and create shipping labels


• Manage multiple calendars; arrange meetings, webinars, conference calls, and Zoom video conferences using Outlook


• Coordinate meals for lunch meetings


• Assist with travel arrangements


• Data entry


• Enter time and expense information into the Practice Engine system for Partners


• Reconcile and code firm purchase card(s) expenses


• Other administrative duties as assigned

Minimum Requirements:

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred


• Minimum of five (5) years' experience in a professional office environment

• Advanced computer and office equipment skills including but not limited to scanners, copiers, printers, binders, projectors, and video conferencing equipment

• Ability to become a Notary Public


• Advanced Microsoft Office skills are required


• Ability to serve different personalities


• Proficient in Adobe Acrobat

• Extensive working knowledge of Microsoft Outlook including the use of calendars and managing task assignments via calendar, task or email organization is essential


• Advanced Word skills necessary including tables, header/footer, columns, etc.


• Advanced Excel skills including use of formulas, filters, charts, etc. is helpful


• PowerPoint skills including the insertion and editing of charts, graphics, headers, and footers


• High degree of accuracy and advanced proofing skills


• Professional phone etiquette


• Excellent oral and written communication skills


• Ability to communicate clearly via all current mediums – phone, text, email, video conference, etc.


• Must pay close attention to detail


• Excellent follow-up and follow-through skills


• Able to perform multiple tasks simultaneously


• Excellent organizational skills


• Ability to sit at a desk for extended periods


• Ability to troubleshoot and solve problems


• Flexibility to work overtime if needed – before or after normal business hours


• Ability to travel up to 10% of the time is required