Administrative Assistant - Part-time at Tetra Tech, Inc. in Portland, Maine

Posted in General Business 10 days ago.

Type: Part-Time

Job Description:

Are you ready to take the next step in your career? Do you want to do meaningful work that improves quality of life? At Tetra Tech, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in water, environment, infrastructure, resource management, energy, and international development.

We are currently seeking an Administrative Assistant for a 3-month temporary part-time, 24-hr per week position with potential to become permanent to support a team of approximately 25 people with organizational, administrative, office management, and project support tasks in our Portland, ME office. The ideal schedule would include a physical presence in the office four days per week.


  • An efficient and hard-working person with a positive attitude and willingness to be a team-player and supporter for the technical and operations staff

  • The Administrative Assistant will maintain office systems and supplies, and undertake other administrative and project tasks, as assigned

  • Must be able to handle the fast-paced nature of consulting, as well someone who can adapt to evolving needs in the company. A "no task is too small" attitude is a must

  • The person selected for this position will be responsible for maintaining overall office organization

    • leading meeting and event scheduling and preparations

    • conducting equipment ordering and tracking billing

    • ordering supplies and restocking

    • running small errands

    • preparing shipments and mail processing

    • ensuring vehicle registrations and maintenance are kept current

    • directing annual health and safety checks

    • assisting with mass mailings

    • conducting digital file organization and assisting in document assembly and production as needed

  • Word processing and technical editing skills are desired

  • This position requires excellent organizational and interpersonal skills, and an ability to work on multiple tasks and adjust to changing priorities

  • This person must be organized and detail-oriented and must have the ability to work independently with minimal oversight


  • Associate's degree or equivalent work experience

  • Excellent computer skills and knowledge of Adobe/Nuance, Microsoft Office including Excel, Word, Outlook

  • Ability to provide IT support and use new computer systems and iPads

  • Excellent organizational, communication, and interpersonal skills and ability to take direction for often competing priorities

  • Excellent interpersonal relationship skills and the ability to work with individuals of all skill levels

  • Excellent written and verbal communication skills including phone and e-mail etiquette

  • Ability to lift up to 25 lbs. on a frequent basis

  • Ability to prioritize and follow up on pending items

  • Strong follow-through skills, attention to detail and work quality

  • Must be client focused and have a strong sense of accountability

  • Strong work ethic and commitment to safety

  • Creative problem solver who works in a professional and ethical manner

  • Ability to anticipate issues and problem solve in a fast-paced environment

  • High degree of professionalism and discretion is required

  • Self-motivation and willingness to get the job done

  • Competence in office business machine operations and office management is desired

About Tetra Tech:

Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. We are Leading with Science to provide sustainable and resilient solutions for our clients.

At Tetra Tech, we provide a collaborative environment that supports individual performance, innovation, and creativity. We are proud to offer competitive compensation and benefits. Learn more by visiting

For more information on our company, please visit our website at, follow us on Twitter (@TetraTech) or like us on Facebook. To apply, please submit your resume and cover letter on the Careers portion of our website at


We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

EOE AA M/F/Vet/Disability - No calls or agencies