Accounts Payable Clerk at ADESA Texas Inc in Hutchins, Texas

Posted in General Business 9 days ago.

Type: Full-Time

Job Description:

Job Summary:  Reporting to the Controller or designated manager, perform all duties assigned.  The Accounts Payable Clerk completes the clerical tasks assigned by the manager in accordance with corporate guidelines.  Must know, practice and ensure that company policies and procedures and state or federal laws are followed at all times.  Work directly with external customers, vendors, internal staff and employee members regarding all Accounts Payable items. Maintain confidentiality of all sales, profits, expense and personal information.

Responsibilities and Duties include but are not limited to the following:

Accounts Payable Tasks:

  • Maintain all Vendor invoices

  • Submitting all payables for Vendors

  • Invoice Reconciliation

  • Submit Contractor Payroll including Auctioneer / Ringman

  • Set up and Monitor Vendor accounts & COI

  • Reconcile statements

  • Investigate discrepancy errors

  • Filing documentation records

  • Month end closing

  • Process check request runs

  • Procurement & documentation

  • Submitting Purchase Card Receipts’ to Corporate.

  • Quarterly reports for all Dealers that have won prizes/giveaways

  • Compile correct information for 1099’s

Posting and Data Entry:

  • Daily Internal adjustments

  • Accurately enter and update customer information in AMS and Auction Access.

  • Compile and edit documents with minimal errors.

    • Entering and applying General Entries

    • Credit card payments

    • ACH / Wires in AMS

    • Compile Data for Audits

    • Posting in AMS

  • Storage Fees

  • Travel Expenses

  • DVM credits

  • Title Absence reports

  • Adjustments       


  • Make sure Vendors receive prompt, efficient and courteous attention. 

  • Process information in a professional and confidential manner.

  • Maintain a good flow of communication with all departments and personnel.

  • Maintain a professional appearance, orderly work environment and friendly disposition by greeting others. 

  • Respond in a timely manner to customer inquiries via telephones, email communication, correspondence

  • Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. 

  • Resolve any Customer and/or Vendor complaints in a friendly, courteous manner and advise Management of all serious complaints or incidences

  • Practice and promote company Core Values: Integrity, Customer Care, Innovation, Safety, Teamwork, Employee Welfare, Community Involvement and Fun.

Skills and Experience:

  • Reading with high retention and comprehension

  • Effective customer service skills including customer resolution skills required.

  • Effective written and oral communication skills required with diverse individuals preferred. 

  • Computer experience including data entry, word processing, scheduling and 10 Key required. 

  • Ability to work in a fast-paced, loud, and stressful environment. 

  • Experience using specific computer software such as Microsoft Office Suite and SalesForce customer relationship management (CRM) applications preferred. 

  • Bilingual communication skills preferred.

  • 2+ years within the accounting or finance industry.

  • A reliable self-starter with excellent interpersonal skills and a high degree of accuracy.

  • Must be detail oriented and have strong organizational skills.

  • Ability to work independently within assigned roles and responsibilities as well as develop strong relationships with a broad range of internal and external colleagues.

  • Strong Excel skills. Comfortable with managing large amounts of data


  • High School Diploma or GED required: Associates Degree in accounting preferred

  • Six (6) months to one (1) year similar work experience preferred

Physical Requirements and Working Conditions:

Physical Requirements and Working Conditions: The physical activity requirements of the position are Light to Medium Physical Work.  

Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. 

  • Constant – sitting, listening, talking, watching, fingering, touching, feeling, and grasping 

  • Frequent – standing, walking, reaching, pushing, and pulling

  • Occasional – lifting, balancing, kneeling, stooping, crouching, and climbing 

  • Potential – running, jumping, yelling, or other rapid or forceful movement in emergency situations

This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, minor potential physical hazards, such as electrical current , moving mechanical parts, exposure to hot equipment and cleaning and pesticide chemicals; and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations.

Note:  This job description in no way states or implies that these are the only duties to be performed by incumbents in this position.  Employee(s) will be required to follow any other job-related instruction or duties requested by an authorized person. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.