Office Administrator at A&B Distributors Inc of Muskogee in Muskogee, Oklahoma

Job Description:

Job Summary:

Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis

Responsibilities:

• Answering and directing phone calls to relevant staff


• Processing and directing mail and incoming packages or deliveries


• Ordering and taking stock of office supplies


• Greeting and directing visitors and new staff to the organization


• Input purchases for fleet invoices


• Order Business Cards and Uniforms


• Assist with AR and ACH


• Performs other related duties as assigned.


• Finding ways to improve administrative processes

Required Skills/Abilities/Experience:

• Excellent time management and organizational skills


• Working knowledge of mail processes such as postage machine, FedEx, UPS


• Ability to enter data efficiently, timely and correctly in order to meet deadlines


• Ability to work independently or as a team player


• Attention to detail and a high level of accuracy and confidentiality


• Ability to contend with a wide variety of people on various issues


• Ability to work in a busy office with constant interruptions

Education and Experience:

Required:

High school diploma or equivalent.

Proficiency in Microsoft Office including Word, Excel, and Outlook as well as a demonstrated ability to utilize financial applications within ERP software (i.e. Encompass).

1+ years of AR/AP experience

1+ years of experience in Office Administration or related field

Preferred:

Associates degree or Certificate in Finance/Business Administration or related field

3+ years of AR/AP experience

3+ years of experience in Office Administration or related field

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, feel, operate a 10 key calculator or PC; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand and walk.  The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

We take care of you: A&B Distributors offers a full benefits package that includes:  Medical, Dental, Vision, Life, Long Term Disability Insurance, Vacation, Sick and Paid Holidays, 401(k) Retirement Plan with company match and much more!

EOE AA M/F/Vet/Disability

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability