This job listing has expired and the position may no longer be open for hire.

Senior Administrative Coordinator at UTHealth in Houston, Texas

Posted in General Business 30+ days ago.

Type: Full-Time





Job Description:


Position Summary:

Provides general and varied business and financial operations support to a department or group of professionals under general supervision. Makes general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

  • Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
  • Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner.
  • Regularly handles confidential information and sensitive issues.
  • Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured.
  • Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
  • Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget.
  • Monitors travel, purchasing, payroll, timekeeping, contracts and grants.
  • Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
  • Maintains departmental equipment and space inventories.
  • Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions.
  • Provides approval of purchase requisitions based on established signature authority guidelines.
  • May direct and manage the daily activities of the department/program through administrative staff.
  • May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.
  • May train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations
  • Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
  • Advises on financial and business practices, may draft policies and procedures as assigned by supervisor.
  • Responsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions.
  • Other duties as assigned.
  • Certification/Skills:

    Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
    Advanced working knowledge of University financial systems is preferred.

    Minimum Education:

    Bachelor's degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

    Minimum Experience:

    Three (3) years related work experience required.
    Prior experience in finance, accounting, business administration or business management required.

    Physical Requirements:

    Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

    Security Sensitive:

    This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215





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