Bids & Proposals Coordinator at Smartcop, Inc in Tallahassee, Florida

Job Description:

Responsibilities of the Coordinator of Bids & Proposals: 

• Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team


• Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans


• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.


• Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline


• Work closely with sales, research & development, and operations to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal


• Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.


• Solicit management reviews and approvals during proposal development


• Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements


• Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders


• Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required


• Research and gather information to include corporate information, product information, and other standard materials


• Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids


• Inform product strategy research performed by the Bids & Proposals Executive Director Proposal Writing: 
  


• Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, Technical and management volumes, security volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition


• Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise


• Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering intensive proposals Post-Submittal Activities: 
  


• Debrief teams after proposal submittal 


• Interview team members on successful or unsuccessful strategies and tactics,


• Facilitate a retrospective assessment on proposals, and refine future proposal strategies, process, templates and training.