Posted in Other 30+ days ago.
Type: Full Time
Executive Assistant
Job ID
2020-87773
Department
Social Determinants
Site
HMH Hospitals Corporation
Job Location
US-NJ-Edison
Position Type
Full Time with Benefits
Standard Hours Per Week
40
Shift
Day
Shift Hours
8:30-5:00
Weekend Work
No Weekends Required
On Call Work
No On-Call Required
Holiday Work
No Holidays Required
Overview
How have you impacted someone's life today? At Hackensack Meridian Health, our teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career all within New Jersey's premier healthcare system.
The Executive Assistant reports to the Executive(s) and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities.
Responsibilities
A day in the life of an Executive Assistant at Hackensack Meridian Health includes:
Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
- Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
- Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
- Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
- Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
- May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
- Reviews and distributes daily mail correspondence to appropriate personnel.
- Orders office supplies and maintains inventory.
- Maintains up-to-date departmental manuals and files.
- May assist with compiling and developing the annual budget.
- Responsible for confidential and time sensitive material.
- Relies on experience and judgment to plan and accomplish goals
- Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs. and stands a minimum of 1 hour a day.
Qualifications
Education, Knowledge, Skills and Abilities Required:
- GED or equivalent.
- Minimum of 10 years' experience in a related field.
- Minimum of 2 year's working for top level Executive(s).
- Bachelor's degree may be substituted for some of the required experience.
- Proficient in computer skills including Microsoft Office Applications (Outlook, Excel, PowerPoint).
- Exceptional oral and written communication skills.
- Strong problem solving skills.
- Strong organizational skills with attention to detail.
- Ability to prioritize and work independently on a variety of tasks.
- Must possess the ability take initiative and handle stressful situations.
Education, Knowledge, Skills and Abilities Preferred:
- Associates or Bachelor's degree.
If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!
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Meridian Health is committed to the principles of equal employment opportunity and affirmative action and will not discriminate in the recruitment or employment practices on the basis of race, color, creed, national origin, ancestry, marital status, gender, age, religion, sexual orientation, gender identity/expression, disability, veteran status and any other category protected by federal or state law.
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