Posted in Other 30+ days ago.
Type: Full Time
Human Resources Associate
*3+ years experience working in Human Resources within a staff augmentation or managed services line of business
*Strong communicator of oral and written work; also good presentation skills
*Excellent customer service and communication skills
*Education to include BS or equivalent combination of education and experience
*Top Secret level clearance
*Technically proficient in working w/ an ERP system as well as Microsoft Office Suite applications including Word, Excel, and Outlook
*Strong organizational skills and attention to detail
*Demonstrate a positive and professional image
*Favorable Rembrandt assessment results
Administration:
*Conduct FLSA Evaluations on position descriptions
*Proactively Manage HR systems in order to Ensure data integrity
*Assist HR Lead with training new hires as well as training existing personnel on new processes
*Assist HR Lead with the auditing of employee I-9s, checklists, new hire files, and supervisor information
*Maintain knowledge of and ensure compliance with employment-related laws and regulations
Onboarding/Offboarding:
*Submit pre-employment screening orders for new-hires, according to client required pre-employment screening requirements - track status of background checks, review non-compliant results with HR Lead and follow adverse action process, if applicable
*Review background package for consistency with client background check requirements, add any missing components
*Ensure all client specific paperwork is sent and signed, completed and properly filed, following-up as needed, prior to the individual beginning work
*Ensure all DISYS paperwork is sent and signed, completed and properly filed, following-up as needed, prior to the individual beginning work
*Create and maintain employee records in Oracle HCM and PeopleSoft
*Coordinate w/ HR immigration specialist to onboard foreign nationals, as needed
*Facilitate the I-9 process, collect employment eligibility verification documents and verify employment eligibility
*Coordinate w/Travel to order the Amex card and assist with travel preferences, as needed
*Coordinate w/IT And AEs to order the equipment, safety badges, etc., as needed
*Process terminations, collect and file off-boarding paperwork, process final check according to state or local requirements, verify all equipment is return following the Asset Process, ensure all consultant expenses are submitted and approved and complete NEXT offboarding checklists
Consultant/ Employee Care:
*Manage Consultant care to ensure all items are completed
*Touch base w/ consultants, several times, during the first month of employment to Ensure a seamless onboarding process
*Maintain an open line of communication throughout the duration of the Consultant's employment to ensure a high level of care
*Perform quarterly data accuracy check to ensure that Consultant data is correct and complete
*Generate End Date reports and request that projected end dates be updated when appropriate
*Work with the Account Executive and Recruiter to achieve excellent customer service and Consultant Care
*Provide HR and business policy guidance to Consultants and assist w/ the administration of Human Resources policies and procedures
*Coordinate with the Benefits team on Consultant benefits issues, enrollment, and leave program administration
*Direct employment-related inquiries, such as employment verification requests and unemployment compensation inquiries and proceedings to the appropriate corporate HR contacts
*Provide employee relations support and ensure that company policies and procedures are followed and administered in a fair and non-discriminatory manner, escalate more complex situations as appropriate
*Oversee facilities management, submit and approve supply orders for designated branch office locations, handle and distribute mail and other files as needed, assist with the coordination of office team building events
*Ensure compliance with client's safety requirements and update workplace safety program as needed
Skills:
*Superior interpersonal skills and works collaboratively within a matrix organization
*Able to manage work flow and meet deadlines in accordance with DISYS policies
*Assists, as needed, with coaching and development of team members
*Participates in training as assigned/requested
*Uses tools consistently, effectively according to DISYS processes
*Meets all deadlines assigned or self-imposed w/ management and w/ colleagues
*Communicates effectively and positively
*Accelerates Productivity by suggesting new methods that improve team/DISYS effectiveness
*Strong influencer through being proactive, creative and persuasive of others in solving problems or recommending new ideas/strategies
Behaviors:
*Manages change effectively and demonstrates accountability for results
*Demonstrates knowledge of the company, department and legal/compliance policies and procedures to ensure that transactions are processed accordingly and in a timely manner
*Maintains confidentiality of all information processed
*Consistently responsive to colleagues and external sources
*Remains neutral and exercises excellent judgment in decision-making, recommendations, time management and approach to work
*Follows all DISYS policies and behavior protocols
*Exhibits positive behaviors consistent with DISYS values
*Works autonomously and performs with excellence
*Takes advantage of training opportunities with an interest in improving skills
*Audits work to ensure a high level of quality and compliance
*Ability to work autonomously with minimal supervision
*Self-starter with high motivation and a strong sense of urgency
About DISYS
Digital Intelligence Systems, LLC (DISYS) is a global staffing, IT consulting & managed
services firm that has thrived for 25 years! With more than 42 offices worldwide. Within these
offices, DISYS employs industry problem solvers who have the expertise to understand
industry staffing issues but also possess the knowledge to locate inefficiencies, design and
implement game changing automation and other IT service offerings. Whether it is bridging or
replacing legacy systems, moving an enterprise to the cloud, creating automated technology
to streamline compliance or turning raw data into actionable information, DISYS is dedicated
to enabling its clients to work smarter and more efficiently even in the smallest, most
mundane of business tasks. Incorporated in 1994, DISYS continually builds on the strategic
vision of its CEO and Founder, Mahfuz Ahmed. His disciplined approach is firmly planted in
the strategic study of data driven analytics and business planning.
Digital Intelligence Systems, LLC (DISYS) will consider for employment all qualified applicants in a manner consistent with the requirements of applicable state and local laws, and an arrest or conviction will not automatically disqualify a qualified applicant from consideration from employment.
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