BLANK AST 3 (Purchasing Coordinator) - 13222 at University of California - Davis in Davis, California

Job Description:

Department Description

Student Housing and Dining Services has adopted the following Diversity, Equity and Inclusion statement: Student Housing and Dining Services, is committed to serving the needs of students, staff, faculty and guests from various backgrounds and identities. In full support of our institutional commitment to embrace diversity and practice inclusive excellence, we expect every member of our community to acknowledge, value, and uphold the guidelines set forth in the Principles of Community. As a community of scholars and life-long learners, we commit ourselves to learning together about our differences and commonalities while growing in all areas of equity, diversity, and inclusion.

JOB SUMMARY
Under general supervision of the Purchasing Supervisor, serve as a departmental purchasing resource for Student Housing & Dining Services (SHDS) & provide purchasing support to staff. With minimal direction from Account Managers, initiate purchase requests including gathering competitive costs & making vendor suggestions, researching vendors & determining if they meet department/university purchasing requirements. Research new or unusual services or supplies as needed. Place over $4 million dollars annually of Capital/Major Maintenance purchases & projects with complex specifications & deadlines. Review the terms & specifications for contractual agreements for SHDS Facilities. Maintain contract records & serve as a primary point of contact to Facilities Management, staff, vendors & other university departments. Direct shipment & receiving for the department. Serve as vendor contact to resolve complex issues & discrepancies.

POSITION INFORMATION

Salary Range
$23.94 - $34.31/Hr.

No. of Positions
1

Appointment Type
Career

Percentage of Time
Full Time, 100%

Shift Hours
Monday Friday, 8am 5pm

Location
Davis Campus

Union Representation
Yes

Benefits Eligible
Yes

Apply by Date
12/07/2020

PHYSICAL DEMANDS
Operate keyboard & computer equipment for extended periods of time.

Read fine print & read computer screens.

Lift objects weighing up to 15 lbs.

Bend, stoop & reach.

WORK ENVIRONMENT
Work a flexible schedule with occasional overtime & weekend responsibilities to meet operational needs.

Work in shared work environment that is occasionally noisy.

Vacation is restricted during peak workload periods.

Valid CA driver's license may be required. Position may participate in the Department of Motor Vehicles (DMV) Pull Notice System.

Position is a mandatory reporter for known or suspected child abuse & requires that a statement acknowledging the requirement to report child abuse be signed.

UC Davis is a smoke & tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, & the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors & outdoors, including parking lots & residential space. Additional information & specifics regarding the policy are available at http://breathefree.ucdavis.edu/index.html

QUALIFICATIONS
Required:
Experience performing purchasing related tasks to include but not limited to placing orders, researching product specifications, obtaining & providing cost comparison information, interpret terms & conditions of contracts & determining total costs including tax & shipping.

Experience processing complex purchasing & accounts payable transactions.

Experience working with online financial reporting systems with proficiency & strong computer skills to produce correspondence, forms, reports, etc.

Experience coordinating projects & services with central units, outside vendors & internal customers to conduct effective planning, training, negotiations, problem solving, & dispute resolution.

Experience to communicate, interpret, understand & follow verbal & written instructions & to respond appropriately. Skill to interact & communicate effectively in person & over the phone with a diverse population.

Experience providing customer service skills & exercising diplomacy in dealing with others & resolving potential problems & discrepancies.

Preferred:
Experience interpreting UC policies & procedures for facilities management, campus services & purchasing.

Experience using University systems (KFS, FIS Decision Support, Online PrePurchasing, AggieBuy, etc).

Knowledge of generally accepted accounting principles & accounting policies & procedures.

Time management & organizational skills to establish goals & workload priorities to meet department demands & deadlines.

Knowledge of industry suppliers & products, equipment, & services.

Supervisory skills to hire, train, evaluate, motivate, & discipline student staff.

SPECIAL REQUIREMENTS
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

EEO/AA Statement

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

.