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A/P Specialist at Medline Industries, Inc. in Northfield, Illinois

Posted in General Business 30+ days ago.

Type: Full-Time





Job Description:

Under direct supervision, process various Accounts Payable transactions corresponding to assigned divisions' vendor accounts. Prepare vendor account reconciliations. Review A/P aging reports. Monitor and analyze various exception reports with a focus towards process improvement.


  • Review assigned division vendor accounts' shortage debits, pricing debits adjustments, return debit memos, vendor credits, vendor paybacks, etc., while following Accounts Payable APPGs.

  • Ensure vendor statements have been received, reconciled, imaged, and logged for all vendors according to established frequency/priority and accrual guidelines. Update the vendor statements spreadsheet resulting in having an accrual booked by Medline's accounting department to account for possible future exposure caused by Divisional/Operations write-offs.

  • Review and resolve all outstanding issues listed on the A/P Aging report. Issues are to be reviewed and solutions identified on a weekly basis. Follow up is to be performed and documented with a goal of resolving pending issues. All aging issues "30 Days and Over" are to be addressed/resolved and issues threatening to not be resolved before the "150 Days" thresh hold are to be communicated to the A/P Team Lead.

  • Assist A/P Team Lead with documentation and tracking of escalated issues.

  • Communicate to A/P Lead and Director issues of concern due to payment terms, Operations receiving practices, vendor and/or divisions' performance, etc. Raise awareness regarding issues that may affect late payments, lost discounts and credit holds and provides accurate/conclusive information for customers to reach resolution.

  • Ensure all prepaid transactions coming from vendor accounts are reconciled and corresponding Goods Receipts (GR) have been completed if required.

  • Cross-train Accounts Payable team members on procedures and guidelines and reviews APPGs with A/P Management on a quarterly basis.

Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!Education
  • High school diploma or equivalent.
Relevant Work Experience

  • Previous vendor and/or account reconciliation experience (Unvouched Receipts, Goods Receipt vs. Invoice Received reconciliation, open payables discounts aging analysis, vendor open balances, accruals, etc.).

  • Experience in documenting audit procedures and internal controls.

Additional
  • Intermediate skill level in Microsoft Suites (Excel, Word, Visio, Access, Powerpoint, Project).
Preferred Qualifications

Relevant Work Experience


  • Auditing experience.

  • SAP knowledge.

  • Familiarity with complete A/P cycle processes.





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