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Financial Analyst at University of California - Santa Barbara in Santa Barbara, California

Posted in Other 30+ days ago.

Type: Full Time





Job Description:

Position Information

*Payroll Title: Financial Services Analyst 2

*Job Code: 4627

*Job Open Date: 11/23/2020

Job Close Date: For primary consideration apply by 12/14/2020, thereafter open until filled.

*Department Code-Name: NCEA

*Percentage of Time: 100

*Collective Bargaining Unit (CBU): 99 - Non-Represented

*FLSA Exemption Status: Non-exempt

*Work Location: Currently Remote, Office location is Off-Campus, 735 State Street, Suite 300 Santa Barbara, CA 93101

*Pay Rate/Range: Salary commensurate with experience

*Days/Hours: M-F 8am-5pm

Department Marketing Statement

Established in 1995, the National Center for Ecological Analysis and Synthesis (NCEAS) is a research center of the University of California, Santa Barbara and was the first national synthesis center of its kind. There is broad acknowledgement that NCEAS has significantly altered the way ecological science is conducted, towards being more collaborative, open, integrative, relevant, and technologically informed. Different from the scientific tradition of solitary lab or fieldwork, NCEAS fosters collaborative synthesis research assembling interdisciplinary teams to distill existing data, ideas, theories, or methods drawn from many sources, across multiple fields of inquiry, to accelerate the generation of new scientific knowledge at a broad scale. NCEAS is located in downtown Santa Barbara in a beautiful city filled with activities -- downtown, on the beaches, and in the mountains. NCEAS is committed to improving diversity, equity, and inclusion (DEI) in science. We value diversity in expertise, backgrounds, needs and experiences, and aim to see diversity reflected among our residents and visitors. We are committed to providing a safe, productive, and welcoming environment for everyone in our community.

Brief Summary of Job Duties

Under the direction of the Business Officer, the Financial Analyst is responsible for the daily management of the Centers financial matters. Areas of responsibility include: on-boarding of all new employees, Academic Personnel Processes, UCPath and Kronos processing for all staff and academic employees; accurate leave reporting; purchasing through both Gateway and administrative Flexcards; payment processing for entertainment expenses, monthly space rent; and form 5 expenditures. Under the direction of the Business Officer, reconciles payroll ledger, and identifies and corrects errors; runs quarterly payroll reports and payroll projections.

Minimum Requirements

* Bachelor's degree or an equivalent combination of education and work experience.

* Proficiency in Excel and Word.

* Strong analytical skills and an ability to prioritize multiple tasks with minimal supervision.

* Detail oriented with high degree of accuracy in all duties.

* Creative problem-solving abilities.

* Ability to work effectively and cooperatively as a staff team member.

* Excellent communication and interpersonal skills, ability to work independently, and with critical attention to detail.

Desirable Qualifications

* Familiarity with UCSB policies and procedures related to accounting, budgets, payroll, and procurement.

* Experience with UC Path, AP Folio, GUS, working knowledge of Orbit, Data Warehouse and other campus financial systems

* Working knowledge of Gateway including submitting various types of service/consultant contracts

* Prior experience working in an academic setting

Special Conditions of Employment

* Satisfactory criminal history background check.

* Position is funded by federal contract/sub-contract and requires E-Verify check.

* UCSB is a Tobacco-Free environment.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Job Functions/Percentage of Time/Duties

30% Financial

Reconciles monthly payroll ledger. Reviews and analyzes payroll reports (available to Principal Investigators (PI's) via online GUS web access), noting areas of concern. Assures that reports are reconciled with the general ledger (GLO). Initiates actions to process necessary adjustments within University guidelines.

40% Payroll/Onboarding

Processes paperwork for all new employees ensuring they have been completed accurately and thoroughly. Works with BFS Payroll staff/Academic Personnel and/or UCPath Center to correct any errors. Acts as NCEAS departmental Benefits Representative and communicates updated policies and procedures to staff as needed. Maintains familiarity with UC personnel policies as well as policies unique to NCEAS' evolving programmatic mission.

Responsible for all aspects of UCPath payroll and GUS shadow system for all academic and career staff positions including keeping accurate records in GUS of all UCPath employees and job funding and ensuring all employees are paid accurately and appropriately each month.

15% Academic Personnel

Coordinates the process for recruitment and hiring of postdocs and all academic positions including securing all necessary documents, processing and submission of all necessary paperwork and posting job openings on UC Recruit. Identifies appropriate funding for hires at NCEAS and works closely with MSO in meeting employment policy requirements. Tracks appointments and prepares re-appointments as necessary for both postdoctoral and academic appointees.
Works closely with MSO and Director annually on any merit/promotions due that cycle by preparing, compiling and submitting all necessary paperwork the various due dates.

5% Purchasing

Oversees the purchasing functions for the department.

5% Flexcard

As the administrative Flexcard holder for NCEAS, is responsible for all reoccurring monthly charges

5% RFP Process

Helps coordinate and oversee the annual SNAPP RFP and other small project RFP's submissions process, reviewing proposals for completeness and adherence to NCEAS requirements. Organizes meetings, including keeping detailed records of all related materials for meetings and receptions.

5% Miscellaneous

Maintains a desk manual and ensures that policy and rocedure manuals are up-to-date.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the


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