Shop Project Coordinator at General Mills, Inc in Minneapolis, Minnesota

Job Description:

OVERVIEW
The Equipment Technology & Innovation Group (ETIG) Shop designs and fabricates proprietary food processing equipment for General Mills. This role covers a variety of front office activities related to the management of Shop finances and workflow. The Shop Project Administrator will perform administrative tasks, data entry and generation of work analysis reports critical to overall Shop decision making, customer communications, and general support of the Shop Accounting and Storeroom Supervisor.
KEY ACCOUNTABILITIES
- Manage incoming documents from customers, purchase orders, work order requests, and conduct project cost tracking
- Support email communications between our customers and Equipment Technology Innovation Group (ETIG) fabrication and design group
- Assists Construction Leads with purchase orders, cost tracking, approvals, doc routings, collecting proper documentation as required
- Manage the time entry system of all Shop labor reported against our Maximo work order tracking system
- Responsible for documentation capture, filing, and archiving
- Engage in Administrative group updates
- Create Maximo purchase requisitions, including doc routing as required. Works closely with Sourcing to understand and follow guidelines and policies
- Track purchase orders and expedite as needed. Issue change orders as needed
- Learn Maximo purchasing, inventory and work order modules and with Maximo Team to create Ad Hoc reports to improve work-flow processes
- Support Storeroom Assistant's job tasks for Maximo storeroom JF-SR
- Provide leadership to improve workflow for our Shop and Machine Design group (ETIG)
- Assist Storeroom and Accounting Supervisor with cost tracking, developing reports, information gathering, and documentation creation

MINIMUM QUALIFICATIONS
- Associates Degree in Accounting, Finance, Business or High School Diploma/GED with equivalent experience
- Minimum 2 years of administrative experience including MS Word, Excel, PowerPoint, Outlook
- Ability to manage multiple projects and tasks from multiple team members using strong organizational skills
- Ability to thrive and demonstrate flexibility in a fast-paced environment, with many high priority projects that are being executed simultaneously
- A self-starting and independent worker with the ability to work in small independent teams
- Must be able to take initiative and problem solve with minimal direction
- Demonstrated growth-mindset. Motivated to learn and able to lead efforts to improve data collection, retrieval, and storage.
- Demonstrated competency in grammar, spelling, and punctuation required.
- High attention to detail.
PREFERRED QUALIFICATIONS
- Bachelors Degree in Accounting, Finance, Business or an Associates degree coupled with significant related experience in a similar environment
- Proficiency in Microsoft Share Point and Teams, SAP, and Maximo .

General Mills is an Equal Employment Opportunity Employer. Women, minorities, veterans and individuals with disabilities are encouraged to apply to any General Mills employment opportunities.