Administrative Assistant at First American in Santa Barbara, California

Job Description:

COMPANY SUMMARY

Join our team! First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances and equity loans. As a global leader in providing title insurance, settlement services and risk solutions for real estate transactions, First American (NYSE: FAF) is an ideal place to build your career. We have been entrusted with helping our customers achieve and protect their dream of homeownership since 1889. We believe that our people are the key to the company s continued success, and we invest in diverse talents and backgrounds and empower our teams to achieve more than they could anywhere else. First American has created an award-winning culture and has been named to the Fortune 100 Best Companies to Work For list for the fifth consecutive year and to more than 50 regional Best Places to Work lists. For more information, please visit www.careers.firstam.com

JOB SUMMARY

ESSENTIAL FUNCTIONS

* Performs administrative support duties that require considerable experience, skill and knowledge of organization policies and practices

* Researches and obtains information for complex reports and special assignments

* Involved in issues of a confidential and sensitive nature

* Prepares and composes correspondence, reports, presentations, etc.

* Screens telephone calls and resolves inquiries

* Screens and responds to e-mail inquiries

* Schedules and maintains calendar of appointments, meetings and travel itineraries. Coordinates related arrangements

* Screens calendar requests, gathering information from requester and presenting request to manager

* May prepare and distribute meeting notes and action items, tracking completion of tasks

* General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors

* Coordinates department meetings and events

KNOWLEDGE AND SKILLS/TECHNOLOGY USED

* Experience with MS Office suite, which include word processing, spreadsheets, databases, graphics and desktop publishing applications.

* Strong organizational skills with the ability to multi-task

* Must be able to maintain professionalism and a positive service attitude at all times

* Handle sensitive information in a confidential manner

* Excellent written and verbal communication skills

* Strong grammar skills

* Attention to detail

* Problem solving and analytical

TYPICAL EDUCATION

* Requires HS diploma; some college preferred

TYPICAL RANGE OF EXPERIENCE

* Typically 2-4 years administrative experience

First American invests in its employees' development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer. For more information about our Company and our dedication to putting People First, check out firstam.com/careers..