Administrative Operations Assistant - 8501 Excelsior Dr. & University Hospital at University of Wisconsin Hospitals and Clinics Authority in Madison, Wisconsin

Job Description:



Join the #1 hospital in Wisconsin!

We are seeking an Administrative Operations Assistant to:

• Provide leadership support with management of calendars, drafting of agendas, taking meeting minutes, and the coordination of meetings with internal and external participants


• Coordinate and monitor departmental needs, purchase supplies, materials services and equipment.


• Assist in the planning and coordination of program and project related activities, which may include collaboration with clinical staff, administrators and leaders on multidisciplinary teams.


• Utilize Microsoft Office suites and other software to create documents and spreadsheets, upload documents, run reports, and enter requisitions for purchasing for ordering supplies.

Education:

Minimum – High School diploma or equivalent

Preferred – Associate’s Degree in Business Administration or related field

Work Experience:

Minimum - One year of experience in an administrative support role

Preferred – Three years of experience in an administrative support function. Previous experience in a health care setting.

Required Skills, Knowledge, and Abilities:

• Excellent verbal and written communication skills


• Excellent computer skills.  Experience with word processing, database and spreadsheet software programs.


• Ability to establish and maintain effective working relationships with coworkers, department administrative staff, interdepartmental contacts and the general public.


• Ability to plan and organize the workflow in a busy office/unit environment and be self-directed and work with minimal supervision.


• Ability to be flexible in response to changing demands. 


• Ability to handle a high volume of work under pressure.


• Resourceful in problem solving, initiative and good judgment

Physical Requirements:

Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools.  Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.  Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.

Work Schedule:

This position has flexible hours Monday through Friday between 7:00am and 5:30pm, 40 hours per week.

Work Location:

This position’s time is split between two locations – University Hospital on 600 Highland Ave. and a UW Health Administration Building on 8501 Excelsior Dr.

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UW Hospital and Clinics benefits

UW Health values and embraces diversity and is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.