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Research Administrator 3 - 12714 at University of California - Merced in Merced, California

Posted in Other 30+ days ago.

Type: Full Time

Job Description:

Hiring Range

$65,000 - $74,000

Job Closing Date

Open until filled

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

About the Job

The Pre-award Research Administrator 3 (RA3) reports to the Contract and Grant Supervisor 2 (Pre-award). The RA3 Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, maintains contract and grant records in compliance with institutional and research sponsor policies.

Under limited supervision, organizes, plans and establishes internal timeline for proposal submissions. Works on proposals of diverse scope with thorough understanding of complex regulations. Completes and approves transactions for signature by Supervisor or other authorized institutional official. Works on/participate in complex center proposals that may involve multiple budget years, multiple investigators and/or multiple sub awards. Mentors, trains and provides guidance to less experienced staff.

Participates in the development and monitoring of policies and procedures for department operations. Assists in keeping team members updated on all relevant changes.


* Under limited supervision, applies professional contract and grant concepts to assist with PI's research proposals and non-financial activities. Ensures all proposed research activities comply with sponsor and the university's policies. Ensures the proposal packet is complete and the sponsor's guideline is followed; Prepares proposal budgets and support documents that are required by proposal guidelines. Coordinates proposal submissions with Contract and Grant Officers in Sponsored Projects Office.

* Provides quality customer services to researchers on campus. Functions as a resource to advise staff on challenges such as researching complex research administration issues and escalating problems/concerns to Contracts and Grants Supervisor 2. Serves as the primary faculty liaison, assists Principal Investigators (PI) with the development of contract and grant proposals of diverse scope. Administratively prepares and reviews complex grant or contract proposals and budgets, obtains/verifies necessary compliance approvals.

* With senior research administrators, applies professional knowledge and analyzes proposals or non-financial postaward activities, identifies issues, initiate a search to find the applicable policy, recommend it to PI. Informs the Supervisor of potential issue with proposals or non-financial postaward activities, with suggestion of solutions.

* Participates in complex proposals and nonfinancial transactions. Administratively prepares and reviews complex grant or contract proposals and budgets, obtains/verifies necessary compliance approvals.

* Keeps abreast of relevant changes in University and sponsoring agencies guideline by attending training seminars, monitoring listservs, and University and sponsoring agencies websites. Learning opportunities may include self-directed activities (such as recommended reading or participation in online courses) and/or programs, courses and activities assigned by the Supervisor.

* Under limited supervision, provides advice and counsel regarding proposal preparation and compliance regulations to PIs and other stakeholders.

* Recommends designs for the development and revision of operating procedures, polices and guidelines. Participates in the development and monitoring of policies and procedures for department operations.

* Assists in support of audit as directed by senior staff.

* Performs other duties as assigned.


* Bachelor s degree and 3 years of directly related, progressively responsible experience in a related field, or equivalent experience/training.


* Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

* Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

* Ability to manage significant volume of transactions.

* Ability to perform complex financial analysis and customized reporting.

* Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

* Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

* Maintains current knowledge of compliance regulations in all areas of research administration.

* Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

* Demonstrated knowledge of effective grant funding processes, procedures and techniques.

* Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor guidelines.

Background Check

Background check and fingerprinting may be required.

Policy Statement

How to Apply:
An online application is required for each position to apply.

Equal Employment Opportunity:
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
For the complete University of California nondiscrimination and affirmative action policy see:

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at

All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: