Secretary at RWJBarnabas Health in Hamilton, New Jersey

Job Description:

Location:
Medical Unit-I, One Hamilton Health Place, Hamilton, NJ 08619

SECRETARY:

PRIMARY FUNCTION:

Responsible for maintenance of correspondence including meeting minutes, reports and other relevant documents for Director/department. Provides technical support to management team. May also function as Receptionist for the department.

Possesses ability to accurately type letters, memos, reports and minutes. Maintains policy and procedure manuals and ensures materials are indexed properly. Files all required documents for department. Distributes all interoffice and outside mail. May be required to maintain attendance records and distribute paychecks. Arranges for telephone coverage when necessary.

Establishes best practice guidelines for department filing systems. Files are maintained in a timely accurate manner, allowing retrieval within five minutes under normal working circumstances. Department files are inclusive of continuing education correspondence.

Utilizes effective time management skills to set priorities for assignments and projects to be completed within required time frames as set by Director.

Responsible of scheduling of appointments and other meetings. Maintains Directors calendar. Will confirm meeting attendance when requested.

All appointments are bought to the attention of the attendee by close of business the day prior to scheduled meeting and materials needed for meeting are available at requested time.

Prepares requisitions for all office operating supplies. Orders supplies and checks received orders for accuracy. Ensures that supplies are stored appropriately. Contacts vendors to ensure that computers, printers and other equipment are maintained in good working order.

Reports to work as scheduled and follows hospital policies and procedures related to dress code, mandatory training requirements and all other aspects of RWJUH culture.

RWJBarnabas Health is an Equal Opportunity Employer