Procurement Officer I at Oak Ridge National Laboratory in Oak Ridge, Tennessee

Job Description:

Requisition Id4406
Do you dream of supporting missions such as finding a cure for COVID-19, clean energy, global security, and creating 3D printed parts? These are just some of the cool things happening here at ORNL and in joining the team you would be helping support those missions. ORNL is engaged in a wide range of activities that support the department's mission of ensuring America's security and prosperity by addressing its energy and environmental challenges. To accomplish this, the laboratory applies a remarkable portfolio of scientific expertise and world-class scientific facilities and equipment to develop scientific and technological solutions.

The Compliance/Procurement Divisions are looking for an entry level person to join our team in a rotational aspect. This person will have the opportunity to rotate between 3 different areas before being placed in a procurement group supporting one of the lab's major programmatic areas. This allows the person to get a better perspective on how the areas interact and to help them grow in their own procurement career. You get an opportunity to experience multiple aspects of the job, shadow our group leaders, and have a career mentor through the year rotational experience.

Major Duties/Responsibilities:
Rotation - Compliance and Closeout
- Advises the Contracts Manager on all significant procurement matters after gathering facts, coordinating positions and developing strategies to conduct procurement operations in a cost-effective manner in the best interest of Laboratory operations.
- Coordinates development and maintenance of ORNL Procurement standard forms, clauses and other provisions used in procurement documents.
- Develops and maintains basic and special reports and presentations regarding procurement activity, status and business management data.
- Coordinates the configuration of the procurement module in SAP and establish/maintain business rules for the SAP system consistent with ORNL Procurement practices and company level procedures.
- Ensures subcontracts are closed out in accordance with requirements.

Rotation - Express Buying
- Responsible for awarding and administering low-level subcontracts and purchase orders for commercial items, equipment, or commercial services, primarily as fixed price contracts.
- Responsibilities are generally limited to reviewing requisition/SOWs, conducting market research, creating RFQs, awarding orders, low-level price negotiation, and subcontract closeout.
- Provides quality customer service to both internal and external customers.
- Conducts market research for potential sources of services or supply.
- Determines appropriate contract type and the structure of solicitations and subcontracts for services, equipment, and/or material.
- Conducts competitive and noncompetitive bidding for requirements necessary to support various ORNL projects and operations. Competitive bidding may consist primarily of evaluating lowest price technically acceptable offers.
- Negotiates changes to subcontracts and purchase orders that may occur during the course of performance.
- Administers subcontracts and purchase orders through completion and closeout all types of subcontracts.
- Reviews subcontractor costs and prices, invoices, and schedules in order to maintain conformance to both program and contractual requirements.
- Reviews and interprets government and ORNL procurement policies, regulations and procedures. Basic knowledge and experience in applying procurement policies and procedures.
- Maintains strong commitment to the implementation and perpetuation of values and ethics.

Basic Requirements: Bachelor's degree in business or a technically related field and zero to one year of relevant contracts administration experience or an equivalent combination of education and technically related experience is required.

Must be customer service oriented with the ability to communicate effectively with a diverse laboratory population. Must have excellent communication skills, written and oral, and must be able to deal effectively with a variety of individuals at all levels. Must have high level of organization and computer skills, working knowledge of PC Microsoft Office (Word, PowerPoint and Excel, Adobe Acrobat). Must have excellent written and verbal communications skills.

Qualification Desired but not Required: Experience with SAP, closeouts, the ORNL business enterprise computer system, is highly desirable.

Work Direction and Interfaces: Provides advice and guidance to ORNL staff on procurement matters.

Measures of Effectiveness:

- Exhibits competence in focus area, while also demonstrating the ability to successfully administer more complex procurement actions
- Demonstrates the willingness and ability to successfully administer more complex procurement actions
- Performs more independent work

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans are encouraged to apply. UT-Battelle is an E-Verify employer.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer..