GME Program Coordinator at HCA Healthcare in Hudson, Florida

Posted in Other 9 days ago.

Job Description:


SHIFT: No Weekends
SCHEDULE: Full-time

Regional Medical Center Bayonet is a 290-bed acute care
hospital and Level II Trauma Center located in Hudson, and home of the
nationally acclaimed Heart Institute. Just 30 minutes from the Tampa city life,
the hospital is located on Florida’s Nature Coast and boasts beautiful beaches
and intercostal waterways.

The GME teaching hospital has achieved distinction as a
certified Advanced Primary Stroke Center, Chest Pain Center with PCI,
accredited Arrhythmic Center or Florida (SCPC) and Accredited with Commendation
Community Cancer Program (CoC).  Additionally, the hospital is a Five-Star
Recipient for Hip Fracture 13 Years in a Row 2005-2017 and Five-Star Recipient
for Back Surgery 8 Years in a Row 2010-2017 from Healthgrades.  HCA is dedicated to the growth and
development of our colleagues. We will provide you the tools and resources you
need to succeed in our organization. We are currently looking for an ambitious
Transporter to help us reach our goals. Unlock your potential here!

We offer you an excellent total compensation package,
including competitive salary, excellent benefit package and growth
opportunities. We believe in our team and your ability to do excellent work
with us. Your benefits include 401k, PTO medical, dental, flex spending, life,
disability, tuition reimbursement, employee discount program and an employee
stock purchase program. We would love to talk to you about this fantastic opportunity.

 Assists the Program Director in developing and
maintaining the educational quality of the training program while ensuring
compliance with ACGME accreditation standards and other regulatory

With oversight and direction from the Program Director,
the Program Coordinator is responsible for the operational and financial
management of the accredited Residency training program. The position requires a comprehensive and detailed understanding of
national accreditation policies and hospital policies, as well as a
high-degree of initiative and independent judgment.

The Program Coordinator will continually assess and direct
a wide range of programmatic issues including long range planning, recruiting
trainees, developing projects, analyzing administrative workflow, maintaining
databases, communicating with faculty and trainees regarding a range of issues,
and managing internal and external program relations. 

·    Provides
support and meets regularly with the Program Director concerning office
management issues and activities and the status of projects. Identifies and
evaluates the methods for improving workflow and cost effectiveness and makes
recommendations to the Training Director for improvement. 

·    Interprets and
applies national accrediting agencies compliance. Provides both
administrative supervision and support to residents. Acts as a liaison between
residents and hospital administration when necessary.  Establishes relationships and acts as a
liaison to other Hospitals, internal departments, and divisions regarding
resident recruitment, orientation, annual program Affiliation Agreements, and
external rotations.

·    Oversees and
implements all department-level trainee orientation. 

·    Tracks,
reports, and ensures compliance with procedures regarding licensing,
moonlighting, duty hours, annual contracts, and initial and re-credentialing of
trainees.  Manages materials for
specialty-specific trainee exams and may assist with proctoring exams.

·    Develops,
implements, and oversees the maintenance of filing, record keeping,
distribution of materials, and other types of office/program systems.  Evaluates and standardizes office procedures
and effectively troubleshoots and resolves issues.  Maintains databases with resident and faculty
data, including New Innovations and/or Med Hub. 
Manages the evaluative processes of the trainees, program, faculty, and

·    Plans
departmental annual events including recruitment, orientation, graduation,
faculty retreats, as well as various meetings and program-related events.  Organizes meetings and prepares and
distributes materials for conferences and lectures. Coordinates medical student
rotations and, as appropriate, “observerships”. 

·    Creates and/or
maintains external program advertising/media through websites, publications and
other such media.  Maintains program’s

·    Maintains the
ERAS database (Electronic Residency Application System) and oversees its processes
during the Residency Recruitment season. Performs all Match responsibilities
and corresponds with newly matched residents about requirements and process for
appointment to the hospitals.  In
applicable programs, assists with quota review and rank list entry and
certification in NRMP (National Residency Matching Program).

·    Tracks and
processes paperwork for all visas; Verifies trainees’ status and activities as

·    Assists in the
preparation for site visits and internal reviews.

·    Performs other
duties as assigned by the Program Director or GME Director.

Develops, monitors and reports on the training program
budget.  Works with the business manager
and/or Administrative Director to ensure accuracy of monthly budget statements
and develops yearly residency budget. 
Responsible for recurring purchase orders for the residency program,
processing all check requests, and paying bills associated with the program’s
activities.  May be responsible for
management of grants awarded to individual residents.



High School Diploma or some college required.  Bachelor’s Degree preferred.

Minimum of 3-5 years of office administration experience
and 1+ years in Graduate Medical Education.



·     Excellent
written and verbal communication skills (able to take meeting minutes).

·     Ability to
organize information.

·     Ability to
handle sensitive information with absolute confidentiality.

·     Working
knowledge of software applications including Microsoft Word, Excel, and

·     Working
knowledge of ERAS, New Innovations and/or Med Hub.

·     Exercises good judgment,
discretion and diplomacy in communications.

·     Ability to
make decisions independently or to escalate issues as needed.


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