Posted in General Business 2 days ago.
JobTitle: Concierge, Day Shift/Weekends
Supervisor: Executive Director or Business Office Administrator
FLSAStatus: Hourly, non-exempt
DateApproved: August 2019
OVERALL JOB PURPOSE
Staffs reception desk. Monitors telephone, fax machine, resident call system, and exit alarm system. Performs clerical duties and other duties as assigned.
MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS
Must be 18 years of age
Ability to work with little supervision and maintain a high level of performance and customer service
Demonstrated ability to communicate effectively in English, both verbally and in writing, with residents, guests, and staff.
Meet state related requirements (if applicable to position)
Ability to work in a team setting and be a team player
Maintain a positive, respectful, and professional approach with coworkers and residents
Ability to keep all business and operations information confidential
Possess organizational skills and ability to problem solve
Possess excellent customer service and public relations skills
Ability to work under time constraints and meet department deadlines while adhering to policies, procedures, and standards
Ability to periodically move about on foot in the community to perform security checks and assist residents, particularly for long distances or periods of time
Experience in computer use and relevant software applications are preferred
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Staffs reception desk continuously during assigned period
Arranges coverage of reception desk during break and lunch periods
Graciously greets all visitors and politely assists them as necessary
Politely assists residents and guests as necessary or contacts appropriate employee to provide assistance to resident
Maintains detailed resident and guest Register, daily communication log entry, and completes daily checklist log
Maintains a clean and safe workspace, community entrance, lobby, and hydration station.
Prepares refreshments and pours coffee in the dining room during mealtimes as needed
Help organize guest meal counts and record coupons and/or payment from residents
Promptly and courteously answers telephone, directing incoming communications to appropriate person
Monitors fax machine, directing incoming communications to appropriate person
Monitors and responds to resident call and exit alarm systems and effectively handles emergency procedures immediately. Contacts 911 if necessary and notifies management and families if a resident requires assistance.
Performs clerical duties as directed
Notify Maintenance Department of Community or resident maintenance requests. Perform maintenance duties as necessary when maintenance department is unavailable.
Maintains inventory control system for all office supplies and notifies manager of any needed supplies; orders such supplies as directed by Assistant Manager
Performs simple, routine maintenance of office equipment
Represents the Community to coworkers, visitors, and residents in professional, courteous, friendly manner
Performs other duties as assigned by Supervisor
OTHER JOB DUTIES AND RESPONSIBILITIES
Perform all work assigned for the agreed-upon salary, accepting no additional payment or non-perishable gifts from residents, vendors, Community Management, or others
Meet the assigned work requirements of the job. Regular attendance is required.
Serve as a role model for all employees by displaying a responsible, cooperative, and positive attitude
Represent the Community in a professional, courteous, and friendly manner
Adhere to dress / appearance code. Changes in attire may be dictated by special occasion or weather conditions. If you have questions, check with your supervisor.
Adhere to company policies, procedures, and standards.
Promote resident advocacy and demonstrate excellent customer service at all times
Maintain personnel, resident, and business proprietary and / or confidential matters / material in strict confidence with management of the company (and / or other company staff as needed)
PhysicalDemands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
20% or less
Pushing, pulling and/or reaching
Grasping and fine manipulation
Climb or balance
Stoop, kneel, crouch, or crawl
Talk or hear
Taste or smell
Lifts Weight or Exerts Force
20% or less
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
The Community reserves the right to revise the duties set forth in this job description at its discretion.