Administrative Assistant III at Medtronic in Mounds View, Minnesota

Job Description:

Careers that Change Lives
We are excited to be hiring and Administrative Assistant to join our Economics, Reimbursement, and Evidence Team! This team is responsible for strategy and execution of reimbursement, health policy, economic evidence, and market access activities in a dynamic set of organizational units within Medtronic's cardiovascular portfolio. In this role, you will serve as an information expert for the area and be the "glue" to keep the team running smoothly. You will offer strong team interaction to assist in team operations and aiding in the development and implementation of systems and processes that support the team. You may interact with high-level contacts such as senior leadership, physicians, and hospital customers. The role will be exposed to sensitive/confidential information requiring considerable use of tact, diplomacy, discretion, and judgment.

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

• Provide general administrative support including preparing communications, maintaining calendars, meeting and conference coordination, ordering supplies, travel coordination (domestic and international), physician/vendor contracting, and submitting expenses for Director-level employees.
• Perform a wide variety of non-routine administrative tasks and may support special projects or assignments.
• Coordinate candidate interviews and meetings of interview teams.
• Manage New Hire on-boarding process, including project manage any needs for new hires including new computer and mobile device ordering, setting up cube and facility needs, scheduling on-boarding meetings as needed per the hiring manager, and any other needs
• Create meeting minutes, manage agendas, and track actions as needed.
• Ensure computers, iPads, and mobile phones are ordered and/or updated for the team as needed.
• Partner with Executive Assistant on coordination and communication of workspace moves.
• Work to deliver day-to-day objectives with significant impact on achieving results.
• Use problem solving skills for process improvement in systems and processes.
• Provide guidance, coaching, and training to other employees within job area.

Must Have: Minimum Requirements

• High School Diploma or GED
• Minimum of 4 years of relevant experience

• Medtronic Administrative experience
• Bachelor's Degree
• Expert level knowledge of Microsoft Office Suite application, including Outlook and video/audio conferencing software
• Previous experience supporting multiple leaders with complex calendar and travel requirements
• Event/large group meeting planning experience
• Ability to work under pressure in a dynamic environment
• Proven experience with online meeting management including Zoom
• Excellent communication, time management, and multitasking skills
• Self-starter, resourceful and curious attitude regarding self-learning and problem solving
• Advanced interpersonal skills to collaborate with executives and other assistants

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)

Additional Information

• Posting Date: Jan 12, 2021
• Travel: No