Executive Assistant at Holt of California in Pleasant Grove, California

Job Description:

Holt of California is proud to be part of the elite group of Caterpillar dealers worldwide. The "Caterpillar" name originated in 1904 by inventor Benjamin Holt in Stockton, CA. Today, Caterpillar Inc. is headquartered in Peoria, Illinois and is a Fortune 100 Company. At Holt of California, we provide jobs for approximately 750 employees working to bring equipment solutions for the diverse needs of our customers. We sell and service a wide-variety of equipment including: Large and Small Construction Tractors, Agricultural Equipment, Forklifts, Racking Systems, Telescopic Handlers, Prime and Stand-by-Power Generation, UPS Systems and On-Highway Truck Engines. In addition, we rent Caterpillar and Other Preferred Manufactured Equipment for contractors.

THIS POSITION IS LOCATED IN PLEASANT GROVE. 

POSITION SUMMARY

The Executive Assistant will be responsible for organizing and assisting the executive team to help increase their productivity. In addition, the Executive Assistant will also provide support on projects/programs for administrative departments. The position requires dealing with confidential matters and dealing with all levels of customers and employees in a positive manner.

QUALIFICATIONS AND REQUIREMENTS

The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DUTIES AND RESPONSIBILITIES 

• Research, prepare, and coordinate reports to the executives, committees, and board of directors.


• Organize meetings including negotiating facility arrangements, planning content, and travel arrangements.


• Prepare agendas and make arrangements for committee, board, and other meetings.


• Build and maintain credibility, trust, and support with senior executive constituencies.


•  Coordinate and ensure smooth running of executives’ schedules for internal and external meetings.


•  Take minutes for meetings as needed.


•  Draft and proofread correspondence and other documents for executives.


•  Coordinate and schedule executives’ and others needed travel and conference arrangements.


•  Assist with preparation of presentation materials for executives including PowerPoint presentations.


•  Set-up and maintain filing systems pertinent to executives’ activities.


•  Provide general administrative support to executives.


•  Assist in organizing executives’ work environment to be more productive.


•  Coordinate and monitor company sponsored events for customers.


•  Participate in internal marketing campaigns.


•  Manage ordering and inventory levels of company forms and coordinate with MBS.


•  Ordering office supplies for meetings, events and supply cabinet.


•  Assist executives with expense reporting and submission.


•  Track and ensure currency of all company insurance policies.


•  Assist Facilities Department with project tracking and coordination.


•  Analyze incoming mail and distribute appropriately.


• Help build relationships crucial to the success of the company.


• Other duties as assigned.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle and feel objects, tools, controls and to reach with hands and arms.  The employee is also regularly required to talk and hear.  The employee is occasionally required to stand, walk, and sit.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25, and occasionally lift and/or move 50 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles.

The noise level in the work environment is usually moderate to loud.

Apply at www.holtca.com

Holt is an Equal Opportunity Employer M/F/V/DV. Holt provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, all applicable veteran status or disabled veteran status.

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