Clinical Operations Assistant – Nursing Resource Center – University Hospital at University of Wisconsin Hospitals and Clinics Authority in Madison, Wisconsin

Job Description:

Join the #1 hospital in Wisconsin!

We are seeking a Clinical Operations Assistant to:

• Manage schedules for the leadership team.


• Be able to comfortably use Microsoft Office Suites, (Word, Excel, Power Point).


• Manage the recruitment onboarding of new employees.


• Coordinate staff schedules.


• Coordinate staffing and Float Pool staff allocation for Inpatient units at University Hospital, American Family Childrens Hospital, and UW Health at The American Center.

Education:

Minimum – High School diploma or equivalent

Preferred – Associate’s Degree in Business Administration, Healthcare or related field

Work Experience:

Minimum – One year of experience in an administrative support role

Preferred –

• Three years of experience in an administrative support function.


• Previous experience in a health care setting.

Required Skills, Knowledge, and Abilities:

• Excellent verbal and written communication skills


• Excellent computer skills.  Experience with word processing, database and spreadsheet software programs.


• Ability to establish and maintain effective working relationships with coworkers, department administrative staff, interdepartmental contacts and the general public.


• Ability to plan and organize the workflow in a busy office/unit environment and be self-directed and work with minimal supervision.


• Ability to be flexible in response to changing demands. 


• Ability to handle a high volume of work under pressure.


• Resourceful in problem solving, initiative and good judgment. 

Physical Requirements:

Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools.  Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.  Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.

Our Commitment to Diversity, Equity, and Inclusion

UW Health is committed to being a diverse, equitable, inclusive and ant-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day.​  Applications from Black, Indigenous and People of Color (BIPOC) individuals, women, and LGBTQ+ and non-binary identities are strongly encouraged. EOE, including disability/vets.

Work Schedule:

This is a full-time, 1.0 FTE position that is scheulded to work 8-12 hour shifts Monday through Friday, between the hours of 7:00 pm – 7:30 am, with every-other weekend. Hours may vary based upon the operational needs of the department.

University Hospital in Madison is a Magnet®-designated facility that’s ranked Wisconsin’s #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.

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