Senior Assistant, Planned Giving at Dana-Farber Cancer Institute in BROOKLINE, Massachusetts

Job Description:

Job ID:21812

Location:10 Brookline Place West,

Brookline,
MA 02445


Category:Development/Fundraising

Employment Type:Full time

Overview

GENERAL SUMMARY:

The Senior Assistant provides administrative support to the Assistant Vice President (AVP), Planned Giving and Assistant Director (AD), Planned Giving. Major responsibilities include coordinating and tracking numerous activities for the Planned Giving (PG) team, reporting, budgeting, and managing a variety of projects, both programmatic and donor based. In addition, the Senior Assistant provides support for the team's prospect management work and marketing program which includes calendar management, mailings lists, tracking, analysis, and invoicing. Responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber's Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

Dana-Farber is currently in the quiet phase of its campaign the largest and most ambitious fundraising effort in the Institute's history; one that will serve as a catalyst, enabling the Institute to change the landscape of cancer medicine and, ultimately, eradicate the disease.

APPLICATION REQUIREMENTS:

Resume and cover letter required with application submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Requirements

PRIMARY DUTIES AND RESPONSIBILITIES:

• Generate Weekly Updates, Monthly Revenue, and Quarterly Accountability Reports: a comprehensive summary of PG revenue, expected value, visits & activities, and collaboration compared year over year;


• Assist Assistant Vice President (AVP) with crafting the team's annual budget, managing it throughout the year, assisting with Mid-Course Corrections, and forecasting for Year-End;


• Assist AVP with organizing, formatting, and preparing the annual Operating Plan;


• Assist AVP with compiling results and analysis for the Year-End Report;


• Assist with Planned Giving Campaign strategy and tracking;


• Assist AVP and AD with prospect management, including scheduling and preparing for visits, travel, prospect pool clean-up and reassignments, and coordinating follow-up material, including proposals, welcome letters, acknowledgments, and awards;


• Develop a working knowledge of the ClearView system, Luminate, JasperSoft, and PG Calc;


• Create/maintain organizational and management systems and databases;


• Coordinate and schedule a variety of meetings for the AVP, AD, PG team, the Division, and Institute colleagues, including individual weekly staff meetings, annual summer retreat, and planning meetings; compile and circulate meeting notes as appropriate;


• Manage travel arrangements for out of state donor visits and conferences which can include booking and confirming flights, rental cars, and accommodations;


• Submit expense reports and order various office supplies;


• Compose, type, and mail/fax correspondence, memos, and reports; and provide back-up support to the PG 800# and team inbox;


• Deposit checks in compliance with gift processing and office protocols;


• Steward a defined set of donors through phone calls, emails and handwritten notes;


• Provide guidance and direction for two Assistants on PG when needed; Collaborate with Assistants to create weekly team bulletin;


• Provide front desk coverage for one hour at least once a month;


• Responsible for assisting the entire department, including other fundraising teams, to reach financial goals;

SUPERVISORY RESPONSIBILITIES:

Reports to Assistant Vice President, Planned Giving and Assistant Director, Planned Giving along with providing additional support for Planned Giving team as needed. Independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff and confidential information.

Qualifications

MINIMUM JOB QUALIFICATIONS:

Associate degree and/or administrative training degree required. As this level position is often considered a "base" for someone pursuing a career in Philanthropy, a Bachelor's degree is preferred. 1-3 years of administrative experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

Typical office setting. Some over-time or weekend work may be required.

* To protect the health and safety of our patients and staff, in person donor visits and travel are on hold and will resume in accordance with Institute guidelines.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We're stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity anddiversityofeveryindividualwithin our community. Ourcollective voices - donors,volunteers,staff, and patients alike - allow us to work together towards a world without cancer. Committed tobeinga place ofinclusivity,belonging,and change, these are our core values.

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks' vacation time in addition to 9 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities.*

*All benefits subject to Institute changes

We're hiring! Learn moreabout working in the Division of Philanthropy and view all open positions.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

Apply

Job ID:21812

Location:10 Brookline Place West,

Brookline,
MA 02445


Category:Development/Fundraising

Employment Type:Full time

Apply Now