Recruiting Assistant at Newmark Knight Frank in Dallas, Texas

Job Description:

Newmark (NMRK) is one of the world's leading commercial real estate advisory firms. We provide a fully integrated platform of services to prominent multinational corporations and institutional investors across the globe, as well as to occupiers, owners and developers of real estate on a local, regional and national level.

Together with London-based partner Knight Frank and independently-owned offices, Newmark's 18,000 professionals operate from more than 500 offices in established and emerging property markets on six continents.

Job Description:

Under general supervision, the Recruiting Assistant will provide administrative support to the Recruiting Department. 

Essential Job Duties:

• Prepares memoranda, letters, proposals, charts, tables and other documents using various software packages. Provides support through copying, faxing, and mailing as requested by assigned staff.


• Coordinate with assigned staff or department; creating moderately complex correspondence, spreadsheets and visual presentations for projects. 


• Post approved positions using internal and external resources (including Twitter and Facebook).


• Create job offer approval packets for selected candidates.


• Prepare Employment, Promotion and Transfer Offer Letters.


• Responsible for initiating, reviewing and following up on background reports


• Track company employee referral program.


• Maintain applicant tracking system/database.


• Schedule phone interviews and communicate with candidates.


• Create and maintain interview files for compliance purposes.


• Generate interview turndown letters for individuals not selected.


• Work with other human resources team members to ensure a smooth on-boarding process.


• May perform other duties as assigned

Skills, Education and Experience:

• High School diploma or General Education Degree (GED) required; Bachelor’s degree preferred


• Minimum of 1 – 3 years related work experience


• Excellent communication skills; both written and verbal


• Must be able to handle working in a fast-paced, high energy environment


• Must be comfortable working with a variety of people and able to meet deadlines


• Strong negotiation and organizational skills


• Proficient of Microsoft Word, Excel, and Outlook

Benefits and Perks:

• Industry leading Parental Leave Policy (up to 16 weeks)


• Generous healthcare


• Bright Horizons back-up care program


• Generous paid time off


• Education reimbursement


• Referral Program


• Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark Knight Frank and the job location.

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.