Marketing - Proposal Coordinator at H2M architects + engineers in Melville, New York

Job Description:

H2M Architects + Engineers, a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ currently has an opening for a Proposal Coordinator to join our Marketing team. As part of the Proposal Team, this position will support all corporate proposal activity, corporate information, qualifications, licenses and related materials.

Job Responsibilities:

• Design, execute and produce competitive proposals aligned with strategic business goals and communication strategies and standards.
• Create, edit and produce q ualification statements, expressions of interest and other business development and marketing materials.
• Execute the proposal team strategy and meet production schedule to ensure a timely response.
• Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices.
• Follow up with the proposal team on status of all proposal elements and expedite as required.
• Utilize design tools to produce proposal within templates and standards.
• Write non-technical portions of the proposal. Rewrite, retool, edit and organize all written technical materials supplied by support groups.
• Prepare proposal forms including SP 330's, 254/255s, project and client specific forms for local, state, city and federal government entities.
• Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications.
• Maintain corporate contact list with assistance of other marketing and administrative staff.
• Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint and/or Prezi.
• Support corporate awards programs by producing awards submissions and coordinating the efforts of technical and management staff to complete the submissions.
• Maintain updated information on staff members for purposes of writing resumes/biographies.
• Handle outside requests of a general promotional nature from clients, consultants, etc.
• Maintain win/loss ratios for proposal, short list and interviews.
• Maintain customer relationship management database for contact information, opportunity tracking and proposal production.
• May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing

Education and Qualifications:

• Bachelor's Degree in Marketing, Design, Communications, English or related field
• Experience with proposal development for a professional services firm a plus
• Detail-oriented and organized
• Highly motivated, self-directing, and eager to learn
• Works as a team player
• Outstanding verbal and written communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Publisher
• Proficient in Adobe InDesign, Illustrator, and Photoshop
• Ability to create and maintain relationships internally and externally
• Ability to work with individuals at all levels of the organization

"H2M is a strong collaborative workplace where people and ideas are always treated with respect. I am encouraged to develop, and I love that I am constantly learning new things and skills" Employee testimonial.

our staff

We're passionate about our work, dedicated to our clients, and committed to our legacy. We emphasize collaboration and community involvement and promote sustainability in our practice, ensuring that the right projects are developed with minimal impact on the environment. Our integrated approach to design incorporates the diverse voices and visions of our staff into every project. Through mentoring, peer reviews, and professional development opportunities, employees at every level are offered the opportunity to share best practices and gain new experiences.

our approach
Since our early roots, our focus has remained steadfast: to provide quality service with sound judgment and to serve as an honest professional resource to our clients. With a dedicated, responsive staff and multiple service offerings under one roof, we blend "can-do" with "can-be," developing real, workable solutions with a dose of innovation. Our diverse in-house expertise reduces the need for sub-consultants and ensures that our architects and engineers develop a comprehensive understanding of every project.

Our integrated approach to design incorporates the diverse voices and visions of our staff into every project. Through mentoring, peer reviews, and professional development opportunities, employees at every level are offered the opportunity to share best practices and gain new experiences.

We offer a comprehensive benefit package including medical/dental/vision insurance with HSA & FSA, life and LTD insurance, 401(k) with matching contributions, annual bonus, tuition reimbursement, and excellent professional development program.

www.h2m.com

EOE/M/F/D/V

Other details

• Job Family Marketing
• Pay Type Salary
• Required Education Bachelor's Degree
• Job Start Date Tuesday, January 19, 2021