Accounting Administrator at Airgas, Inc. in Oldsmar, Florida

Job Description:

Description

 

Position Overview:  The Accounting Administrator is responsible for resolving complaints, problems or discrepancies regarding customer and vendor accounts. The Accounting Administrator is also responsible for maintaining a healthy accounts receivable position for all accounts assigned. The Accounting Administrator reviews and researches account issues to assure that proper steps are taken each day to protect revenues and cash for GASCO and to further reduce the risk of bad debt write off. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Accounts Payable

*Obtain approvals and coding to the appropriate cost center and general ledger account for "sign-and-go" invoices.

*Resolve open text exceptions which may include:  re-inputting invoices, verifying vendor, product, quantity and dollars charged between purchase order information and invoice.

*Conduct necessary research to obtain invoice, receiver or other documentation in order to process payments in a timely manner.

*Reconcile vendor statements, research and rectify discrepancies.  

*Prepare invoice deduction notices as necessary.

*Verify and apply, if necessary, sales/use tax.

*Maintain spreadsheets relating to coding, pricing and accruals.

Accounts Receivable

*Investigate and support resolution of customer account issues including past due invoices to assure timely payments. May make recommendations to Sales and/or the customer to negotiate payment settlements. May further provide assistance with non-payment issues to resolve the root cause.

*Prepares reports and presents for review with internal customers including Sales and Finance as needed.

*Monitors Accounts Receivable reports. Utilizes reports to analyze the paying habits of customers who are delinquent in payment of account insuring that each customer's payment terms are met reasonably.

*Examines credit limits and manages them effectively for accounts in their portfolio.

*Reviews open credits with customers to be applied or refunded before it is aged to 120 days.

*Works collaboratively with Cash Applications, Dispute Management and Special Handling to resolve unpaid cash and non-payment issues as well as customer-related disputes. Initiates reviews and recommendations with Field Sales & Collection management as to whether final demand notices & outside collections should be initiated.

Other Reporting

*Assist with monthly financial reporting.

*Coordinate with other departments to resolve issues.

*Develop and implement procedures to enhance efficient operations through coordination with accounting and back office staff.

*Communication with management on related issues and questions.

*Other duties as assigned

 

Qualifications

 

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

 

EDUCATION and/or EXPERIENCE: 

* High school diploma or equivalent.required; Bachelor's degree in Accounting preferred,

* Minimum one year of high volume accounts payable experience required (approximately invoices per month). 

* Proficient with Microsoft Office (Excel and Word)

* SAP (or other ERP systems) experience (Open Text exposure particularly helpful)

* Ability to perform analysis in spreadsheets relating to accounts payable entry and general accounting, including unit of measure issues, discounts and tax.

* Ability to communicate effectively with external suppliers, and all levels of internal management.  Maintain politeness and professionalism.

* Ability to perform a variety of tasks, work independently and meet deadlines.

* Ability to read and interpret operating instructions and procedure manuals, as well as the ability to write routine reports and correspondence.

* Ability to manage multiple priorities and juggle between processing, research, projects and other duties as assigned.

* Familiarity with manufacturing or distribution business is a plus.



PERSONAL SKILLS:  

* Strong written and verbal communication skills.

* Speed and accuracy.

* Attention to detail.

* Ability to work independently and as a member of a fast-paced team.

* Desire to learn and continually improve skills and techniques.

 

 

 

 

 

EOE AA M/F/Vet/Disability

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability

 

Job

: Operations 

Employee Status

: Regular 

Primary Location

: United States-Florida-Oldsmar-34677 

Schedule

: Full-time 

Job Posting

: Jan 20, 2021, 5:25:57 PM  Apply Now