Executive Assistant to Vice President and Controller at Johnson Controls, Inc in Milwaukee, Wisconsin

Job Description:

Johnson Controls is powered by your talent. We are the power behind the customer mission. Together we are building a world that’s safe, comfortable and sustainable. Our diverse global team creates innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure. We are all about improving outcomes for our partners. Tomorrow needs your talent. Tomorrow needs you. So let’s talk today.

What you will do

Under general direction, provides the appropriate administrative support to the Corporate Leadership Team. 

How you will do it

• Provides administrative support to Corporate leaders. Answers telephone calls and tactfully handles inquiries and/or refers to appropriate party


• Coordinates and makes notifications and arrangements for travel reservations and appointments


• Manages and prioritizes projects to meet the on-going needs of Executives. This includes administrative support services such as budget administration, organization of company events, planning and coordination of multiple presentations and maintenance of calendars


• Creates and develops visual presentations and graphics for use by executives


• Creates general correspondence such as memos, reports, proposals, charts, tables, and graphs


• Communicates with executive, administrative and line management to gather and convey information pertaining to the Corporate executive team office and responsibilities


• Interfaces with clerical staff from within or outside the organization. Coordinates with firms, organizations, and individuals from outside the organization as needed


• Provides executive administrative support including submission of invoices, expense reports, other documentation, and records maintenance and retention as required by Johnson Controls legal


• Maintains all database records and reports as required. Prepares routine and special reports by accumulating data from various sources


• Works independently and within a team on special and nonrecurring and ongoing projects


• Partners with Finance team to assist in projects


• Acts as a project manager for special projects, at the request of management, which may include: planning and coordinating multiple presentations, disseminating information, and organizing companywide events


• Performs other duties as assigned

What we look for

Required

• Bachelors Degree (Major in Finance/Project Management Preferred)


• Must be a self-starter and proactive in problem resolution


• Must have demonstrated experience in using a variety of computer software applications including the Microsoft Suite of software (Excel, Access, MSWord, PowerPoint)


• Superior ability at multi-tasking


• Must be able to effectively communicate, which includes both verbal and written, with individuals at all levels of the organization


• Demonstrated ability to constantly maintain a high level of confidentiality

Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/tomorrowneedsyou.