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Purchasing Coordinator at Sonepar USA Inc in Decatur, Alabama

Posted in Other 30+ days ago.

Job Description:

Purchasing Coordinator


Decatur, AL




About Irby and Sonepar USA

Irby is one of the largest electrical distribution companies in the United States, with over $1 Billion in annual sales and over 900 employees across more than 60 branches in 25 states.  Irby is also part of the Sonepar family of operating companies, consisting of the finest locally managed electrical and industrial distributors throughout the United States.  For more information, visit

 Job Summary

The Purchasing Coordinator performs an essential role in the execution of Irby’s local tagged and procured sales orders, working collaboratively with the sales and corporate supply chain teams to fulfill customer backorders and best meet the customer expectations.

What you'll do:

  • Utilizes ERP system and other web-based tools as required to place purchase orders, provide oversight and review the flow of goods and services between vendors and sales branches

  • Reviews procurement sales order instruction requirements to determine any disputes regarding cost or quote, supplier selection, shipping preference and supplier contact information

  • Provides sales team with all updates on production changes, lead times and any unexpected changes to purchase order delivery schedule

  • Communicates tracking updates and shipping issues or concerns to sales team to help identify overdue materials and help expedite where available

  • Researches and records accurate vendor contacts, website ordering information and vendor order processes to increase efficiency, accuracy and turnaround on all purchase orders

  • Maintains all compliance parameters set forth by Sonepar or Irby management regarding purchase restrictions of specific vendors or material, as well as purchasing restrictions due to agreements with key suppliers determined by branch location or authorized sales territory

  • Keeps accurate credit card records and reconciles all available credit charges monthly as well as works with Accounts Payable to provide effective and appropriate closure to any payables issues

  • Advises sales teams on all procurement options such as purchase orders, manual transfers and Auto Procurement, including all communication options such as ERP Trackers, Urgent Trackers and the shared territory procurement inboxes

  • Trains assigned territory associates and managers on the procurement process and recommends improvements to procurement model to enhance procedure and improve efficiency of process

What you need:

  • 2+ years procurement or supply chain purchasing experience

  • Bachelor's degree (B. A.) from four-year college or university; and at least two years related experience and/or training; or equivalent combination of education and experience.

  • Excellent communication and analytical skills

  • High (Intermediate/ Advanced) level of proficiency in Microsoft Excel

  • Knowledge of the standard methods, practices and procedures utilized in the acquisition of inventory

  • Ability to analyze data and draw sound conclusions.

  • Ability to establish and maintain records keeping and through effective application of systems.

 Diversity Commitment

  • We are unique. We embrace the power of difference. That’s why Irby is committed to the policy of providing equal employment opportunities for training, compensation, transfer, promotion and other aspects of employment for all qualified applicants and employees without regard to sex, race, color, religion, national origin, age, disability, sexual orientation or veteran status.

 Irby is an M/F/Disabled and Vet EEO/AA employer



A Challenging Opportunity with a Company that Cares About Its Most Valuable Asset: YOU!

  • To work with an industry leader

  • To use your skills and experience to grow your career; go anywhere you want nationwide, cross train into your dream job within a work culture that promotes and encourages associates to learn new roles and be recognized and rewarded for strong performance

  • To have your true entrepreneur mindset rewarded with income and career growth opportunities


Check out our benefits:

401K Plan, Health Insurance (medical, dental, and vision), Paid Vacation, Paid Sick, Paid Holidays, Flexible Spending Account, Employee Assistance Program, Employee Discounts and more.