This job listing has expired and the position may no longer be open for hire.

Administrative Analyst at ucla health in Los Angeles, California

Posted in General Business 30+ days ago.

Type: Full-Time





Job Description:

Responsibilities

The CHCFC is a collaborative and
interdisciplinary research, training and policy Center with faculty and staff
from across UCLA including the Schools of Medicine, Public Health, Public
Affairs, and Dentistry. The Admin Analyst performs a wide range
of high-level, independent operational support and management to the center and
is also the Director's Executive Assistant.

The Admin Analyst provides administrative management and
support to multiple interactive research, teaching projects, and Center
development activities assuring coordination, advance planning and resource
availability to meet the needs of said projects. The Admin Analyst must have
the ability to work independently, accept challenging circumstances, take the
initiative to solve problems where solutions are not readily apparent, and collaborate
as a team member to accomplish specific aims.

Qualifications

Required


  • Excellent communication skills to speak clearly
    and distinctly, using appropriate vocabulary and grammar to obtain and convey
    information to a wide spectrum of the population, to health care
    professionals, and to faculty and staff.  

  • Exceptional writing skills including editing concise, logical and
    grammatically correct correspondence, reports, proposal layouts,
    presentations, and general business communications

  • Assure diplomacy in handling confidential
    matters with tact and discretion.    

  • Experience in preparing a dossier.

  • Experience in executing the production and
    the large scale mailing of newsletters, technical reports. etc.

  • Demonstrated experience in transcribing and
    editing complex scientific documents, manuscripts for publications, grant
    proposals and correspondence.

  • Demonstrated proficiency with IBM
    compatible PC and Microsoft Office applications-Word, Excel, PowerPoint,
    Access, Reference Management software, Outlook and the Internet.

  • Demonstrated strong interpersonal skills in
    order to develop professional, cooperative working relationships with
    co-workers, administrators, faculty, students, staff, off-campus personnel
    and the general public.  

  • Excellent oral communications skills in
    order to obtain and convey a variety of information concisely and accurately
    on the telephone and in person.

  • Experience in maintaining a complex
    appointment calendar with respect to meetings, conferences, and travel.

  • Skill in establishing and maintaining
    complex alpha-numeric, subject, and chronological filing systems (both paper
    and electronic based).

  • Skill in analyzing information and data
    from various sources, identifying relevant factors, and formulating logical
    and objective conclusions

  • At least 3-5
    years of administrative experience in an academic setting.

Preferred


  • Working knowledge
    of University systems policies and procedures and systems as they relate to
    human resources, accounting, travel, reimbursements, entertainment, check
    requests.

  • Bachelor's degree strongly preferred

  • Master’s degree
    in Administration or relevant area

  • Demonstrated
    ability to type 65-85 words per minute.

  • Experience
    hiring, training, assigning work and overall supervision of administrative
    staff

  • 'Knowledge of
    research and practices in the areas of Pediatrics, Public Health, Early
    Childhood systems and systems improvement.


UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.





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