Coordinator | Job Code: 21-005 at The Lundquist Institute for Biomedical Innovation in Torrance, California

Job Description:

Required Skills & Qualifications:

• BS degree in Life Sciences, Business or a related field of study or equivalent work experience


• At least 6 months experience in a comparable position in an academia, research or medical center office environment


• Previous experience with Tech Transfer highly desired


• Excellent communication skills


• Proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook) required


• Experience working with database systems, specifically Tech Transfer (Inteum na and/or iEdison ideal) desired     


• Ability to assess situations and re-prioritize throughout the day                                                                                   


• Ability to work in a busy environment with time sensitive deadlines                                                                         


• Ability to work quickly and produce accurate work product

Description of Duties:

• Provide Executive Assistant support to the department


• Technology Database management (currently the office uses Inteum):


• Intellectual Property docketing and data entry


• Update database with remarks from staff meetings to track assignments


• Enter patent expense and license revenue into database


• Manage internal patent inbox to organize and record patent or agreement-related communications


• Accounting support:

• Manage invoices from law firms including invoice approvals from office staff


• Keep internal records of all invoices and communicate with Accounting department to pay invoices


• Coordinate and pay patent annuities by patent deadlines through external annuity service provider CPI


• Process agreement-related payments

• Planning and setting up meetings including scheduling and arranging catering for events:

• Bi-monthly Intellectual Property Review Committee


• Assist with Annual Innovation Showcase preparations


• Investigator Education seminars and visits from business development groups, Trade organizations, etc.

• Coordinate BD projects and generate reports:


• Intellectual property compliance

• Monitor and resolve messages received in the iEdison system

•    Report inventions, patents, and utilization in the iEdison system

See Job Description