Conference Support Specialist at Azimuth Corporation in Alexandria, Virginia

Job Description:

This Position is Contingent Upon Contract Award

Citizenship: Must be a US Citizen  

Clearance Required: None to Start

Job Summary
Personnel will provide support to the Defense Suicide Prevention Office (DSPO) in areas of suicide prevention program support, policy compliance, training oversight, communications, outreach and engagement, as well as administrative support.  

Roles and Responsibilities 

• Provide logistical, administrative and participation support for the national biennial Department of Defense / Department of Veterans Affairs Suicide Prevention Conference (executed in calendar years 2021, 2023 and 2025.)


• Aid in developing the correspondence for conference approval and waiver


• Provide signage support (location to sessions/registration/events, session/event information and schedules), as required throughout the conference venue


• Assist with mailing and other communication with attendees, speakers, and exhibitors including pre/post meeting mailings, and itinerary management


• Provide and develop the pages for a mobile app for use on mobile devices (EventMobi or Guidebook) 


• Create and disseminate updates and announcements through the mobile app, flyers and through information at the outreach table, administration area and registration desk.


• Set up registration and registration instructions and general logistics information, monitor and track participation using an online pre-registration support site for attendees, facilitators, exhibitors, and speakers


• 4.8.5.1 Produce registration data reports, attendee directory, tent cards, name cards, and other data base-related items.


• Design, create, and provide recommendations for agendas upon receipt of the agenda content from the Government


• Provide support for managing VIPs as well as keynote speakers to include talking points, thank you letters, and escort support


• Coordinate all logistical requirements to include handouts, storage of materials, and other support as required for speakers, facilitators, and exhibitors


• Develop call for abstracts, collect abstracts, abstract review, abstract accept/decline process, abstract accept/decline notification, presenter information package, on-site presenter support


• Provide support for exhibitors to include call for exhibitors, exhibitor accept/decline process, exhibitor accept/decline notification, exhibitor information package, exhibitor on-site support


• Develop process and instructions for Continuing Education Accreditation for conference attendees.


• Provide biennial conference reports that include at a minimum after actions reports, participant survey’s and detailed cost breakdown

Education, Experience and Skills

• Bachelor's Degree 


• Must have working knowledge of prevention (e.g., suicide prevention, interpersonal violence, community health, etc.).


•  Must have protocol experience

Physical Requirements / Travel  

• Normal Environment


• Some Local Travel

Azimuth Overview  

Azimuth is an award-winning Woman Owned Small Business specializing in providing research and development and professional services support to the federal government. Azimuth's agility, customer driven approach and our commitment to our employees allows us to meet and exceed our client goals. Excellence, Integrity, Accountability, Community and Humility are the core values of Azimuth as we continue to strive as a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with. We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation.  

Disclaimer  

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  

Azimuth Corporation does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.