Administrative Assistant II, Scholars Academy at University of Houston - Downtown in Houston, Texas

Job Description:

This Administrative Assistant II assists with the administrative, financial, and human resources duties of a moderately complex department or unit.

DUTIES

1. Prepares all expenditure and personnel documents


2. Coordinates travel arrangements


3. Assists with budget reconciliations


4. Orders office supplies and services


5. Coordinates maintenance and acquisition of equipment and services from IT and Facilities Management


6. Prepares/composes and distributes correspondence


7. Schedules appointments and coordinates meetings


8. May prepare contract documents


9. Maintains records relating to administrative, financial, and human resources

MARGINAL DUTIES

1. Performs duties that are unique to a specific department


2. Performs all other duties assigned

SUPERVISORY RESPONSIBILITIES

Direct Reports: May supervise part-time employee(s)
Delegation of Work: May occasionally assigns work to subordinate(s)
Supervision Given: May provide recommendations on managing student assistants.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Knowledge of trends, issues, and accepted practices relevant to the position

Skills:

• Candidates must have strong analytical and problem-solving skills, as well as excellent interpersonal and communication skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location: Works in an office environment > 8 hours

Physical Demands: Work is normally performed in a typical interior work environment that does not subject the employee to any unpleasant elements. The position is physically comfortable; the individual has discretion about walking, standing, etc. The work environment involves minimal exposure to physical risks

EEO/AA

Required Education: Minimum of 60 hours of completed college course work
Required Experience: Minimum of two (2) years of related work experience
License/Certification: None Required

PREFERRED QUALIFICATIONS

None