Assistant Office Manager at Kleinfelder in Taylorsville, Utah

Posted in Management 28 days ago.

Job Description:


Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 60 offices in the US, Canada and Australia.

Built on a foundation of excellence, Kleinfelder is committed to client-focused solutions. Through our depth of experience and thorough understanding of environmental, regulatory, economic, and civic conditions, we identify and address challenges with innovation and common-sense. Kleinfelder's integrated, award-winning experts collaborate with clients to meet their objectives - from project inception through design and execution. Connecting great people to the best work is our purpose - together, we deliver.

We are currently seeking aConstruction Management Assistant Office Manager to join our team in our Salt Lake City, Utah office.

Essential Duties and Responsibilities:

  • Stores and maintains project attributes in UDOT's ProjectWise (PW) system

  • Ensures complete electronic documentation is maintained contemporaneously throughout project construction in UDOT's Masterworks, PDBS, PW, and Materials Database, as well as the company's internal document systems

  • Adheres to Reference Guide for UDOT Construction, CEMT guidelines, and UDOT Specifications

  • Ensures project administration and accounting documentation meets contract requirements

  • Verifies labor compliance, certified payrolls, Buy America and EEO interviews on Federal-aid projects

  • Verifies Contractor pay estimates and assists the Resident Engineer (RE) with project administration tasks and workplace initiatives as directed. The office manager is directly responsible to the RE but may work under the supervision of the Field Engineer.

  • Prepares subcontract packages, administers subcontracts. Assists in negotiating and coordinating additions, deletions, or modifications to subcontracts. Participates in contracts administration and purchasing.

  • Processes invoices and generates progress reports

  • Performs a variety of special projects or additional work as needed/assigned


A minimum of 1 year of related experience in administration or document control

Proficient in Microsoft Office Suite, electronic spreadsheet, document management systems, and workstation tools

Working experience with enterprise systems (preferably Deltek)

Experience with UDOT construction and systems preferred

Kleinfelder offers an excellent compensation and benefits package including medical, dental, vision, life insurance, 401(k) plan, and paid holidays.

Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans (Compliant with the new VEVRAA and Section 503 rules)

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.